Compliance Administrator

2 weeks ago

StokeonTrent, United Kingdom Safer Hand Solutions Ltd Full time
Compliance Administrator Stoke on Trent £25,000 per annum Permanent. Our client who are part of a global organisation are seeking an experienced and dedicated Compliance Administrator. The Overall purpose of the Compliance Administrator is to maintain all parts of the compliance monitoring system and to ensure asset certification is up to date and in an accurate condition. Duties to include:  Compliance document management:
  • Monitoring the organisation’s compliance with regulations and internal policies to ensure they are up to date with the relevant legislation.
  • Monitoring mailboxes for incoming information and data Inputting of certification and relevant documentation into local drives / the CAFM and uploading to the relevant tasks with high level of attention to detail and focus on accuracy of data.
  • Uploading and validation of documentation to correct PPM.
  • Liaising with suppliers and chasing replacements for unsuitable documentation and requesting supporting documentation in the case of identified remedial actions.
  • Creation of Remedial Actions as associated task against main compliance PPM and assigning priority and due date on the correct tab for the suppliers and or FMs to follow up. Remedial certification to be uploaded to associated child task once completed for comprehensive records to be established with full visibility of all actions taken.
 System maintenance:
  • Clearing items from the compliance Mailbox into the correct folders in a timely manner to meet client SLA’s.
  • Perform regular audits and systematic reviews of any previous documentation, correcting document details where required.
 System analysis and report creation:
  • Carrying out gap analysis on the system data with a focus of improving client compliance and accuracy of reporting.
  • Rotation of duties based on the weekly rota set out by the Compliance Manager.
 Communications:
  • Liaising with Regional Property Managers to resolve queries and meet Client requests in relation to PPMs.
  • Liaising with Supply Chain to ensure adherence to SLA’s and general compliance standards as outlined by the Client.
 In order to be successful in the role of Compliance Administrator you will: 
  • High degree of accuracy and attention to detail is a must
  • Good analytical skills coupled with the ability to be able to effectively present their findings in graphical, tabular and report format.
  • Be very organised and able to meet tight deadlines when required.
  • The ability to be able to prioritise work effectively.
  • Effective communication skills at all levels both within and outside of the organisation, familiar with use of Microsoft Packages, CAFM and Reporting software.
  • Computer literate.
  • A working knowledge of FM compliance and HSE legislation is desirable but not essential.
 Knowledge and Qualifications
  • 12 months experience of compliance / related service centre role
  • Ideally, we would like you to have; experience of working in a fast-paced environment and previous office administration/ data entry experience would be advantageous.
  • IOSH qualification desirable.

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