Project Administrator

1 week ago

Norwich, United Kingdom Venterra Group Full time

About Venterra:


Venterra is a global wind energy services company, engineering, building and supporting major wind and renewables projects around the world. Our clear purpose: accelerate the global energy transition by becoming the go-to services provider and strategic partner for the rapidly expanding wind industry.


Our diverse team of experts is dedicated to making net zero a reality. We offer specialised services across the entire project lifecycle, including:


  • Geoscience consultancy
  • Environmental expertise
  • Design services
  • Project advisory
  • Survey capabilities
  • Construction support & back-deck mission equipment


By acquiring and bringing together leading offshore engineering and marine science companies like Gavin & Doherty Geosolutions, CAPE Holland, INSPIRE Environmental, Partrac and Ordtek, we provide the most comprehensive services and expertise in the market. And we're not done growing yet, which means there are plenty of exciting career opportunities on offer for our team.


At Venterra, sustainability, safety, and quality are prioritised in everything we do, reducing project risk, time, and cost for our clients.


Why join Venterra?


  • Shape the future of energy: Dive into groundbreaking renewables projects that are literally changing the world.
  • Master the renewables landscape: Gain unique, full-spectrum experience from initial surveys to final construction.
  • Go global, make waves: Our worldwide projects aren't just pins on a map – they're tickets to diverse experiences, cultures and challenges, with plenty of international travel opportunities on offer.
  • Accelerate your career: We don't just talk about growth – we fuel it. Access cutting-edge training, mentorship from industry leaders, and a clear development path with opportunities to sharpen your skills in the renewables space.
  • Be a force for good: Join a team where your values align with your work. We're committed to cultivating a culture of equality, diversity, and positive impact through our work.


By joining us, you'll play a direct role in growing the renewables sector while building a career in an exciting, global industry.


Our Geoscience team:


Venterra’s Geoscience team is made up of market-leading experts from Ordtek, GDG, and Partrac. We offer unparalleled site characterisation, geoscience management, sediment processes, UXO management, and GIS and data services, tailored to meet the comprehensive needs of our clients.


Role Description:


The Project Administrator will play a pivotal role in supporting project management activities by ensuring efficient coordination, communication, and documentation throughout the project lifecycle.


Key responsibilities:


  • Assist in preparing and issuing project reports, ensuring all documents are properly filed and accessible. Prepare regular status updates for stakeholders.
  • Support team leads with the quality assurance and quality control (QA/QC) of client deliverables, ensuring compliance with ISO9001 standards and that deliverables meet required standards. Collate client feedback and resolve any issues.
  • Oversee the administration involved in opening and closing projects, including archiving, setting up data environments, and updating project trackers.
  • Support the resourcing coordinator in tracking offshore representative timesheets, monitoring costs, and handling other administrative tasks.
  • Assist in monitoring project budgets and financial expenditures and coordinate the allocation of project personnel.
  • Organise and coordinate project meetings by preparing agendas, taking minutes, and distributing them.
  • Assist team leads in developing and maintaining project schedules. Facilitate communication between project team members and stakeholders to ensure smooth project operations.
  • Track project issues and collaborate with the team to resolve them promptly.
  • Ensure the project complies with all relevant regulations, standards, and policies.


Expertise required:


  • Geoscience project administration/coordination experience.
  • Ability to manage multiple tasks and priorities efficiently.
  • Strong time management to meet deadlines.
  • Excellent written and verbal communication.
  • Proficiency in Microsoft Office Suite.
  • Ability to analyse data and generate reports.
  • Understanding of project management methodologies and frameworks.
  • Knowledge of QA/QA processes in relation to ISO9001.
  • Basic understanding of budgeting, financial tracking and cost management.
  • Willingness to support team members and contribute to collective goals.
  • Respecting and maintaining the confidentiality of sensitive project information.


Additional requirements:


Candidates should also be highly organised and motivated individuals with effective communication skills, a good work ethic, and a commitment to technical excellence, personal efficiency, and career progression through Continued Professional Development.


At Venterra:


At Venterra, we are committed to inclusion and diversity in everything we do. We take inclusion and diversity seriously. We know that getting this right is critical for us to live our organisation’s values. We are always trying to improve our way of working to be more inclusive and equal. We are an equal opportunity employer. Our vision is for Venterra to be a place where people of all ethnicities feel welcomed to work.

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