Human Resources Administrator
1 month ago
Before applying please be advised that this role will be based in Swindon for at least 3 days a week and is Fixed Term Maternity cover contact.
Purpose of Role
To provide a comprehensive, professional and customer focussed HR service to partners, managers, and employees. Main element of this role will comprise of:
- Recruitment and selection
- Learning and development- supporting Trainees
- HR Administration
- HR Advisory (process/policy application)
Recruitment and Selection
- Working with the team to support with the co-ordination and administration of recruitment and selection activities in a timely manner.
- Work with agencies and ensure their invoices are paid accordingly.
- Manage the induction and onboarding process ensuring that it remains effective and is updated as required. This will require the delivery of Day 1 Welcome and Induction including all aspects of the on-boarding cycle.
- Assist with the administration and running of recruitment assessment centres and co-ordination on the day.
Learning and Development
- Act as the main point of contact for new starters in supporting them to adapt to the workplace.
- Set up learning pathways on the LMS system and provide support for in-house training activities as required and maintain records of CPD.
Reward
- Assist in updating the monthly payroll spreadsheet.
- Undertake flexible benefits administration.
- Compile all annual pay review letters.
- Be the Super User and Liaison for our chosen reward gateway package.
HR Administration
- Manage the starter and leaver process and variations to contract, updating the HRIS and co-ordinating with various stakeholders including IT.
- Record sickness absence on the HRIS and support managers with the absence management process in line with the Sickness Absence Policy.
- Prepare offer letters and contracts and co-ordinate the completion of new joiner documents including reference checks, right to work and other compliance checks.
- Use template letters and forms to manage all aspects of the employee lifecycle such as maternity, paternity, flexible work requests, pay reviews etc.
- Co-ordinate the probation process and long service letters.
- Compile overtime, TOIL and holiday reports for finance and various other reports as per business requirements.
- Organise and conduct Stay Interviews with new joiners and Exit interviews with leavers.
Knowledge, Experience and Qualifications
- Excellent planning and organisational skills, good time management and the ability to remain calm under pressure.
- High attention to detail.
- A role model for the Monahans values and behaviours: Integrity, Client Focused, Respectful, Innovative, Collaborative, Approachable.
- The ability to prioritise and work for multiple stakeholders, providing an outstanding service.
- Knowledge and experience gained working in an HR environment is essential, preferably in a similar position (professional services)
- Recruitment experience of handling various roles using agencies and direct recruitment.
- Knowledge of apprenticeship programmes and experience with recruiting and supporting trainees or apprentices.
- Experience of providing support and advice on a wide range of HR issues to managers.
- Ability to demonstrate confidentiality and sensitivity in dealing with all issues of business, especially when handling sensitive situations and information.
- A confident communicator (both verbal and written) with a personable and professional manner and the ability to interact and relate to all levels of staff and build strong working relationships.
- Ability to take a problem-solving approach – to analyse information and situations and generate reasoned and risk-based recommendations and solutions.
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