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Compliance Administrator

3 months ago

Glasgow, United Kingdom ICG Medical Full time

Job Title: Compliance Administrator

Location: Glasgow, Scotland


About ICG Medical:

ICG Medical is a leading global healthcare recruiter with a focus on nurses (all specialities), midwives and home care/healthcare workers. Our company vision is to improve patient care. The DNA make up of our business stems from our core values: Open, Family and Passion. The business is made up of three recognised healthcare recruitment brands: Greenstaff Medical, Clinical24 and Cromwell Medical. Each deliver tailored solutions for our candidates and clients from our offices in the UK, Ireland, India, South Africa, China, Philippines, Australia, Canada and the USA with more office openings on the horizon.


Job Summary:

The Compliance Administrator is responsible for organising and coordinating office operations and procedures in order to ensure effectiveness and efficiency along with daily support to the Head of Facilities. This position is hybrid with Monday- Thursday in office and Friday at home.


The Compliance Administrator reports to the Head of Facilities of ICG.


Responsibilities:

  • Assist with the organisation of internal and external meetings and events
  • Organising domestic staff travel (flights, accommodation and transfers)
  • Recording company credit cards spend and expenses
  • ID badges - print and post ID badges, timesheets etc. to external candidates as requested.
  • Ordering uniforms for candidates, sending from both the office and portal – keeping necessary stock count updates and managing queries.
  • Update and record badge and uniform distribution
  • General office orders – for stationery, groceries, and PPE etc.
  • Arrange IT Kit distribution & IT Kit collection, document delivered and collected items
  • Online orders for the teams and candidates as requested, flowers, birthday cookies etc.
  • End of week meeting preparation
  • Arranging couriers, process incoming and outgoing post
  • General office administration



Qualifications:

  • Attention to detail
  • Administration experience is advantageous, but not required
  • Open to graduates looking for their first opportunity
  • Good written and spoken language
  • Ambitious and career driven
  • Working across multiple time zones
  • Organisation skills
  • Prioritisation and multi-tasking skills
  • Proficient with MS Office
  • Working at pace
  • Ability to work under own initiative and able to operate proactively
  • Experience working under pressure