Human Resources Assistant

2 weeks ago

Loudwater, United Kingdom CliniMed Ltd Full time

About Us:


CliniMed Limited and SecuriCare (Medical) Limited are integral components of Clinimed Holdings Limited, a distinguished group of companies renowned in the Healthcare and Medical Equipment sector. We are a group of companies founded in 1982 following the acquisition and formation of number of additional companies within the group.


We're a fast-growing and dynamic organization that's dedicated to making a difference in the lives of our customers. Through the development of innovative healthcare products and exceptional customer services, we are committed to improve lives of our customers exceeding their expectations.


Our objective is to provide innovative solutions and exceptional services to our customers while creating a supportive and rewarding workplace culture for our employees. We believe that investing in our people is critical to our success and we're committed to helping our employees develop their skills, advance their careers, and achieve their professional goals.


As an equal opportunity employer, we value diversity and inclusion and are committed to creating a workplace where everyone feels valued, respected, and supported. We offer competitive salaries, comprehensive benefits, and a variety of employee programs and initiatives to promote work-life balance and employee well-being.


We're proud of our company culture, which is built on a foundation of collaboration, teamwork, and open communication. Our employees are passionate, driven, and committed to delivering the best possible results for our clients.


If you have passion for learning and want to build a career with a company that values its employees and is dedicated to making a positive impact in the world, we encourage you to apply.


About Job:


As part of a small friendly Human Resources team, you will assist in the provision of a proactive HR service in relation to recruitment, general HR issues, maintaining accurate employee records, production of ad hoc letters, assisting with preparation work for absence management, performance issues and be able to advise on HR policies and procedures.


As a key member of our small and friendly Human Resources team, you will play a vital role in providing administrative and operational support. Your contributions will help ensure the smooth functioning of HR activities, from recruitment to employee relations.


Benefits:


  • Contributory Pension Scheme
  • Medical Cash Back Plan
  • Opportunities for Professional Development
  • Life Assurance
  • Cycle to Work Scheme
  • Employee Referral Scheme
  • Free Yearly Flu Vaccination
  • Employee Assistance Programme – Health and Wellbeing
  • Free On-Site Parking
  • Subsidized Cafeteria
  • Annual Leaves - 25 Days Per Year Rising to 27 Days After 5 Years Service in Addition to Bank Holidays and An Extra Company Day


Main Duties & Responsibilities:


Recruitment Support:


  • Manage the recruitment process, including posting job ads, sourcing candidates, logging applications, screening CVs, conducting screening calls, and arranging interview.
  • Prepare interview packs and coordinate with hiring managers, candidates, and external partners.
  • Conduct initial interviews alongside Line Managers.
  • Draft offer letters, employment contracts, and other related documentation.


Onboarding & Induction:


  • Manage reference checks, Right to Work verifications, and DBS checks.
  • Track and manage the progress of job offers in compliance with company policies.
  • Conduct HR induction sessions for new employees.


HR Administration:


  • Handle daily HR queries, update employee records, and maintain the HR database.
  • Assist in preparing ad hoc letters and documentation.
  • Ensure accurate employee records and maintain up-to-date filing systems.


Employee Relations Support:


  • With coaching and mentoring, provide support, advice, and guidance on various HR matters to staff and managers, under the supervision of the HR Manager.
  • Assist the HR Manager and Senior HR Advisor with casework, including gathering information for performance, attendance, grievance, and disciplinary matters.
  • Attend meetings, take notes, and produce transcripts as required.


Exit Process:


  • Conduct exit interviews, document feedback, and share reports with relevant stakeholders.


Professional Development:


  • Engage in continuous professional development (CPD) and uphold the standards set by the CIPD.


Competencies:


An ideal candidate for this position will have the following experience, skills, and attributes. Please note that these competencies are not ranked in order of priority. Following criteria will be used in selecting a candidate.


  • CIPD part qualified.
  • Proven generalist experience within an HR Department.
  • Demonstrates a high level of discretion and confidentiality.
  • Experienced in managing the recruitment process, including interviewing with line managers and completing the onboarding process.
  • Highly proficient in IT, including HRIS (Cascade), Microsoft Office, and database management.
  • Committed to delivering excellent service to both internal and external customers, with the ability to build and maintain relationships across the organization.
  • Strong organizational skills with the ability to prioritize, plan, and manage workload to meet deadlines.
  • Innovative thinker with a proactive and inquisitive mindset.
  • Strong numerical and analytical skills
  • Detail-oriented with a high level of accuracy.
  • Able to work to set procedures when required to do so
  • Excellent written and verbal communication skills.
  • A natural team player with strong interpersonal skills and a collaborative approach.
  • A genuine desire to build a career in a generalist HR role.

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