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Administrator and Accounts Assistant

4 months ago

Hampton, United Kingdom Macildowie Recruitment and Retention Full time

THE OPPORTUNITY: Macildowie are currently recruiting for an Administrator and Accounts Assistant working for part of a subsidiary of a large organisation based in Hampton Hill, Middlesex.Reporting to the Office Manager, the key purpose of this role will be to provide support for all back-office functions during a busy period where new operational and finance systems are being implemented, and to assist in the smooth running of the office. The post-holder will be experienced in bookkeeping and general administration duties. This is a full time permanent post which will offer a hybrid model after 6 month probation. The role comes with a host of lucrative benefits including a company bonus. THE ROLE & YOUR RESPONSIBILITIES:Maintain cloud-based project management systems including set up projects, time allocation, time sheet validation, time and budget tracking, monthly reportingMaintain invoicing schedule, raise customer invoices and purchase orders, chase customer paymentsProcess sub-contractor and staff expensesWork with managers to develop and update operational procedures and drive process efficiencyEnsure departmental procedures are in place and adhered toSupport Office Manager and the Finance transition team with preparation and cleansing of data for the new systems.Purchase ledger duties including checking and matching purchase orders, and invoices, obtaining bank details from suppliers, reconciling supplier statements producing payment runs for approval and dealing with any purchase ledger queries from suppliers and staff.Undertake credit control activity, including raising and issuing invoices, processing cash receipts and issuing statements.Assist with organising people, meetings and company events EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE: Proven administration experience Proven understanding of the demands related to working in a busy small finance and operational support team. Proficient in MS Office suite and Google Workspace in particular Excel and Word Knowledge and experience of Purchase & Sales Ledger It would also be an advantage if you have Xero Accounting Software knowledge but this is not essential

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Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.