Production Coordinator

3 weeks ago

London, United Kingdom Prism Sport + Entertainment Full time

At Prism, we inspire growth for ambitious brands through sport and entertainment. For more than 30 years, we’ve made it our mission to engage audiences across the world’s biggest sports, major competitions, and bespoke experiences. We work solely for brands, and we are rights-holder agnostic, meaning that we won’t compromise on driving the best results and ROI for our clients through their sport and entertainment partnerships.


We are a close-knit, collaborative team with a unique and vibrant culture. Clients value our creativity, our innovative thinking, and our strategic, insight-based approach to every challenge. With our HQ in London with offices in other key worldwide locations, we are proud to be a division of VML and a WPP Group agency.


Who we are looking for


We are looking for a Production Coordinator with genuine passion for content production to join our growing department based in Central London. You will be an integral part of a team of Directors, Producers, Creatives, Editors and Content Creators, working with brands such as Coca-Cola, Canon, Aston Martin, KitKat, Sela, McLaren Racing, Penfolds and more.


The role will involve working closely with the Production Manager and Producers across all projects, to ensure all stages of production run smoothly across multiple projects. It will give the opportunity to work as part of the film production team creating content in the world of sports and entertainment.


We’re looking for someone with an interest in filmmaking, digital content and production, highly organised and with excellent attention to detail. They must also possess excellent interpersonal communication skills and capable of working to tight deadlines.


Key responsibilities


  • Organise shoots, booking freelancers, preparing call sheets, obtaining permits, as well as other shoot related responsibilities
  • Coordinate the booking process of all freelancers and suppliers, ensuring the booking forms, POs and invoices are done accurately and on time
  • Act as the main point of contact to key departmental financial accounts
  • Maintain all production tracker documents
  • Look after travel arrangements for production staff and crew
  • Assist in the planning and scheduling of production meetings, prepare and distribute meeting notes accordingly
  • Ensure post-production paperwork is completed and filed appropriately
  • Coordinate post-production sessions, ensuring post-production schedules are correct and that edits run the allocated time
  • Assist the PMs and Producers in all areas of production as required
  • General administration duties relating to the above tasks


Key requirements


  • Understanding of pre-production, production and post-production process
  • Experience or exposure to managing production schedules and call sheets beneficial but not necessary, as traning will be provided
  • Understanding of usage rights, across footage, music and image
  • Experience of financial processes, including raising purchase orders, raising payment forms for invoices and expenses
  • Excellent administration and organisational skills
  • Highly organised and keen problem solver with great attention to detail
  • No task too small or too big mentality with a great attitude towards collaboration and teamwork
  • Excellent written and verbal communication skills
  • Remain calm under pressure and capable of working to tight deadlines, escalating and managing expectations as needed



In addition to the day-to-day, this role offers the opportunity to become a part of an ambitious and hardworking team with a passionate, nurturing and trusting culture. We provide competitive benefits, a flexible working model and initiatives that support your career and wellbeing and enable creativity to flourish including; 28 days holiday (+bank holidays), gym membership, ClassPass, HeadSpace, Private Medical insurance to name a few.


At Prism, a division of VML, a WPP Company, we are committed to actively building a diverse, equitable and inclusive workplace where everyone feels welcomed, valued and heard, and is treated with dignity and respect. As leaders and creative partners across industries, it is our responsibility to cultivate an environment reflective of our greatest asset; our people. We believe that this commitment inspires growth and delivers equitable outcomes for everyone as well as the clients and communities we serve.

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