Office Manager

2 weeks ago

Northampton, United Kingdom Hays Specialist Recruitment Limited Full time

Your new roleAn efficient and well-organised Office Manager with experience in Bookkeeping or Accounting is required to manage the office in a growing logistics company. The ideal candidate will have an enthusiasm for bookkeeping and Business Administration and must be highly organised with great attention to detail. They should have experience of generating management accounts and cash flow forecasting, as well as an interest in Financial Management.What you'll need to succeed

  • Accounting: 2 years (required)
  • Excellent understanding of bookkeeping and general accounting
  • Efficient and well-organised with a high attention to detail
  • Qualified in Bookkeeping or Accounting
  • Ability to multitask and work well under pressure
  • Proficient IT skills in Apple Mac and Microsoft Office

What you'll get in return

  • Company events
  • Company pension
  • Free parking
  • On-site parking

What will be your responsibility?

  • Manage all aspects of bookkeeping
  • Daily bank reconciliations
  • Maintaining a fully reconciled Balance Sheet
  • Entry of all supplier invoices into the Company's accounting system
  • Preparation and submission of VAT returns
  • Processing of orders and generation of invoices
  • Payment of monthly payroll and other statutory payments
  • Preparation of weekly Payable and Receivables summary and company financial dashboard
  • Compile Monthly Management Accounts and Cash flow Forecasts
  • Print, post and email invoices and monthly statements to customers
  • Develop, maintain and keep the company's filing system up to-date
  • Work closely with Operations, Procurement, Design and Sales teams to ensure efficient business administration
  • Manage all Company Administration needs
  • Building good relationships with suppliers and clients
  • Answer telephone calls and respond to requests for information via phone and email
  • Building good relationships with clients and suppliers
  • Manage the procurement systems and Tender applications, including creating relevant documentation
  • Carry out all logistic requirements including shipping, transport and travel
  • Manage all administration and logistics requirements of the company
  • Develop, maintain and update the company filing system
  • Manage the company databases
  • Maintain office efficiency by planning and implementing appropriate office systems
  • Design and implement office policies by establishing standards and procedures
  • Organise office operations and procedures
  • Ensure the office is kept tidy and orderly
  • Manage a young dynamic office team and ensure the office runs efficiently
  • Maintain office staff by recruiting, selecting, orienting, and training employees
  • Manage staff overtime and expenses on a weekly basis
  • Manage all company HR and staff logistics

APPLY NOW:Send us an updated copy of your CV

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

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