Office Manager

4 weeks ago


Stratton Audley, United Kingdom Hunter Mason Consulting Ltd Full time

POST TITLE: Office Manager/PADEPARTMENT: Memoria GroupHOURS: Full-time (40 hours a week)RESPONSIBLE TO: Deputy CEOSALARY: £35,000 per annumJob PurposeTo provide administrative support to the Deputy CEO with management of certain key functions for the businessOutline of Primary DutiesPA/EA Duties· Provide diary management support to the Deputy CEO of Memoria Ltd· Report writing / reviews· Support construction process for new crematoria and COLC.· Provide administrative support to all online memorial sales· Book venues, meetings and events· Provide administrative support to all Memoria board meetings including preparation and management of monthly board packs.· Take meeting minutes as required· Assist Deputy CEO with private engagements, personal shopping and medical appointments· Complete general research tasks both in industry and non-industry related tasks.· Organise travel support for all senior and relief managers.· Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc.· Support directors with the compiling of monthly expense claims.Marketing Duties· Assist with the management of website content· Assist any change to marketing material – managing the sign off process· Work closely with Senior team to ensure that content is appropriateOffice Management Duties· Assist with the management of the Company fleet including:o Insuranceo Servicingo Fuel card allocationo Tolls and charges· Ensure that the office has supplies for catering, cleaning etc· Manage any requirements for building maintenance· Manage off-site archiving process· Authorising invoices for cleaners, archivingKey Competencies· High level of Word, Excel and systems experience· Good communication skills· Initiative and the ability to prioritise / manage own workload· Adaptability· Integrity, sensitivity and commitment· Attention to detail


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