Current jobs related to Executive Assistant - London - Adolescent Health Study

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Delta Executive Search Full time

    **What We Offer**: - Genuine support and ongoing mentorship from senior partners of the business and colleagues - Fast paced and entrepreneurial business environment - Professional offices in the City **Requirements**: - Proven experience in calendar management and administrative support - Excellent communication skills, both written and verbal - Strong...

  • Senior Investment Executive

    3 weeks ago

    London, Greater London, United Kingdom Regal Executive Search Full time

    Job Title: Senior Investment ExecutiveRegal Executive Search is seeking a Senior Investment Executive to join its team. The successful candidate will have 2-3 years' experience in financial services, preferably in the Technology, Media, and Telecommunications sector.Key Responsibilities:Support senior members of the advisory execution team in matters...

  • Executive Support Specialist

    4 weeks ago

    London, Greater London, United Kingdom Executive Talent Full time

    About the RoleWe are seeking a highly skilled and experienced office manager to join our team at Executive Talent.In this role, you will be responsible for overseeing the day-to-day operations of our London office, including managing staff, maintaining facilities, and ensuring seamless event planning.You will also provide personal assistance to our CEO,...

  • Air Fares Executive

    3 weeks ago

    London, United Kingdom C&M Executive Recruitment Full time

    **Airfares executive** Required for this expanding global TMC based in a great location in the West end. They are looking for an experience Airfares specialist, ideally from a TMC, sabre is a must. Up to 35k plus bonus, hybrid with 3 days being in the office. **Airfares executives duties** - Assisting advisors and in-house teams with Fares & Ticketing...

  • Executive Pilot

    4 weeks ago

    London, Greater London, United Kingdom Executive Jet Management, Inc. Full time

    **Job Description:**As an Executive Pilot with Executive Jet Management (Europe) Limited in London, GB, you will be responsible for assisting the Pilot in Command with the safe and efficient operation of the flight. This includes carrying out all duties allocated by the Commander, confirming the safe navigation of the aircraft, and providing excellent...

  • Executive Assistant

    9 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **EXECUTIVE ASSISTANT** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **EXECUTIVE ASSISTANT RESPONSIBILITIES**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end onboarding process for new clients,...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Tay Associates Ltd Full time

    A leading executive search firm is seeking a dynamic Executive Assistant to deliver bespoke support services to a Partner. Located in stunning offices in the West End, the Executive Assistant role comprises of traditional Executive Assistant duties and project management tasks.The firm champions autonomy and you will be encouraged and supported in equal...

  • Executive Assistant

    3 weeks ago

    London, United Kingdom Tay Associates Ltd Full time

    A leading executive search firm is seeking a forward-thinking Executive Assistant on a permanent basis. Based in the City, this Executive Assistant role will be perfect for a dedicated team player who is self-motivated, efficient and who enjoys working in a high volume and demanding role in a flexible working environment. This is an exceptional opportunity...

  • Executive Assistant

    7 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant - Hybrid** **Salary: £22.41 per hour** *** This is a great opportunity for an Executive Assistant to work for a leading broadcasting company for 6 months! In this role of Executive Assistant you will be supporting one of the company’s Senior Vice Presidents. **Executive Assistant Responsibilities**: - Diary management -...

  • Executive Office Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Executive Talent Full time

    We are Executive Talent, a consultancy helping agencies, brands, and tech businesses start new relationships. Our London office is part of the Ingenuity Group, which includes Future Factory, Reg&Co, and MAD//Fest.This role is for an experienced Office Manager to run our London office and support our senior team. The successful candidate will take ownership...

  • Executive Assistant

    7 months ago

    London, United Kingdom Page Personnel Full time

    Working for a not for profit organisation - Housing - Supporting a Chief Executive & Management Team **About Our Client**: Executive Assistant to Chief Executive - not for profit organisation. - £31,525 per annum - Offices in North London - Not for profit organisation - Housing focused Executive Assistant to Chief Executive - not for profit...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Crone Corkill Full time

    Executive Assistant Boutique Executive Search Firm, in Mayfair £50-55,000 plus benefits & bonus Permanent - 1 day remote per week We have a great opportunity for an Executive Assistant to join An independent executive search and board consulting partnership. Our client is looking for confident, professional, and ambitious Executive Assistant to support a...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Morgan Hunt Recruitment Full time

    **Executive Assistant** **Central London** **£30000 - £37000 per hour** **9:00am - 5:00pm - On site with some flexibility** Morgan Hunt are working with a University who are seeking an Executive Assistant to join their team on a permanent basis. You will be supporting two members of the president's office with administration and project duties. **Main...

  • Executive Assistant

    9 months ago

    London, United Kingdom dearCoffee Full time

    dearCoffee, a renowned coffee brand, is currently seeking a skilled and organized Executive Assistant to join our team. As an Executive Assistant, you will provide high-level administrative support to the executive team and contribute to the smooth operation of the company. The Executive Assistant to the CEO will handle administrative tasks, schedule...

  • Executive Search Specialist

    4 weeks ago

    London, Greater London, United Kingdom H&P Executive Search Full time

    We are H&P Executive Search, a leading executive search firm in the legal market. We are seeking an experienced Executive Search Specialist to join our European legal team.As an Executive Search Specialist, you will be responsible for identifying and attracting top talent in the legal market. With a strong focus on client relationship management and a proven...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Sellick Partnership Full time

    **Executive Assistant** **£47,000 - £52,000** **Fixed-term, Full-time** **London (hybrid-working)** Executive Assistant required to join a dynamic and high calibre Wealth Management company based in London. My client is looking for an enthusiastic individual who is an experienced Executive Assistant to join their team on a full-time, fixed-term basis...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Australasian Recruitment Company Full time

    Executive Assistant - Mandarin Speaking **Salary**: £35,000 - £45,000 per annum A permanent opportunity as an Executive Assistant supporting the CEO of a leading property company! Please note, the postholder must be fluent in Mandarin. Executive Assistant Responsibilities: - Providing diary management to the CEO (UK based) and ad-hoc CFO (Germany...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Venn Group Full time

    I'm looking for an Executive Assistant to join a reputable NHS Trust in London. Job Title: Executive Assistant Duration: 4 months Hourly rate: £25.55 PAYE inc holiday pay / £28.70 via umbrella Location: South London, on-site Provide a comprehensive personal administrative service to their Executive Officer/Director and as required to other members of...

  • Senior Trustee Executive, Fiduciary

    2 weeks ago

    London, United Kingdom AP Executive Full time

    New - Location: London - Salary: Negotiable per annum - Job Type:Permanent Posted about 2 hours ago Our client an international provider of corporate Services and fiduciary fund solutions to looking to hire a senior trustee executive for its London office. The purpose of which is to directly support and manage our client's largest and most complex clients....

  • Executive Assistant

    3 weeks ago

    London, United Kingdom Page Personnel Public Sector & Not for profit Full time

    This is a temporary, NHS Executive Assistant role, with an NHS Trust based on-site in London, offering a band 5 pay rate (£19ph). **Client Details** An NHS Trust in South London. **Description** Executive Assistant: x1 role for CEO office, x1 role for 2 Exec Directors. Provide a comprehensive Executive Assistant and PA service. Ensure the smooth...

Executive Assistant

4 weeks ago

London, United Kingdom Adolescent Health Study Full time

Executive Assistant


Post:                  Executive Assistant to the Director, Adolescent Health Study and administrative support to the

senior executive team

 

Location:        Flexible working – remote or hybrid. Must be willing and able to travel to London and

elsewhere across the UK to support business need.


Salary:              Circa £35,000


Duration:          Permanent, full time


Reporting to:    Business Manager

 

About Adolescent Health Study

Adolescent Health Study (AHS) will be a new population study and data platform focusing on the biological and social developments that occur during adolescence. AHS will recruit around 100,000 young people, and will follow their health and wellbeing for a period of 10 years. The vision is to understand health trajectories and outcomes for young people, with a key focus on health equity.


Purpose of the post

The Executive Assistant (EA) will be a key member of the AHS team, providing high quality, professional, executive assistant support to the Director and administrative support to the senior team to ensure that AHS operates at the highest levels of service quality, accountability and transparency.


The successful candidate will be responsible for enabling the delivery of the AHS’s goals. They will work across the organisation, interacting with the senior team, key partners, stakeholders and wider networks across the UK. 

 

Main responsibilities:

  • Keeping abreast of key policy, management and operational issues and communicating to the Director as appropriate.
  • Manage complex and busy diaries and co-ordinating meetings across senior team diaries.
  • Monitor and respond to Director’s emails and meeting requests.
  • Highlight and flag all urgent and business critical emails.
  • Ensure all information, both written and verbal, is treated in a confidential and sensitive manner.
  • Format and type letters, emails and other correspondence.
  • Collate and draft information on all external and internal meetings, ensuring the Director is fully briefed.
  • Track, collate and produce materials for the Director’s participation in events and for speaking roles.
  • Produce presentation materials for both internal and external conferences.
  • Attend meetings, prepare agendas and papers and produce minutes of meetings and actions lists.
  • Arrange and plan complex travel arrangements (UK and international travel), booking accommodation, preparing travel itineraries and arranging visas and travel documentation.
  • Providing support for events and workshops organisation on behalf of the Director.
  • Update the Director’s publication list and CV with new research outputs. Maintain the Director’s public facing biography and update as necessary.
  • Process the Director’s expenses and reconcile credit card expenditure.
  • File and maintain accurate records for the Director’s receipts and booking confirmations.
  • Code and process financial (credit card) transactions in line with UKRI / AHS company policy.
  • Product credit card transaction evidence, when required.
  • Negotiate preferential rates and discounts, for goods and services, where possible and appropriate.
  • Maintain an up-to-date and accurate list of contacts/partners, relevant to the Director’s activities.
  • Create and update contact records and distribution lists both internally and externally, using AHS CRM system when established.
  • Build and maintain effective relationships across teams and keep abreast of activities across AHS.
  • Be an effective key point of contact for the AHS senior team.
  • Be an effective key point of contact to the Director for other AHS staff.


Knowledge, skills and experience


Essential:

  • Extensive experience of supporting executives and groups of people of increasing seniority and complexity.
  • Extensive experience working in a global and fast-moving executive environment.
  • Experience of managing complex national and international travel logistics, including creating travel itineraries which may require visa arrangements.
  • Excellent organisational skills. Highly competent in planning and prioritising their workload to support multiple requests and changing priorities. Adaptable and pragmatic, able to change direction quickly as priorities shift.
  • Excellent written and verbal communication skills with the ability to communicate effectively and confidently with people at all levels. Ability to produce high quality reports in Word and PowerPoint. Ability to write high quality, concise and clear, professional emails.
  • Working knowledge of Office 365, Zoom and/or Teams.
  • Excellent interpersonal skills and ability to handle sensitive and confidential information.
  • Ability to work accurately with attention to detail.
  • Ability to work autonomously and make decisions without supervision.
  • Excellent relationship building and networking skills.
  • Ability to work as part of a team.

 

Desirable:

  • Experience of working in a research or academic environment.
  • Experience of multidisciplinary team working.


Application Process

Please apply with a CV and covering letter of no more than 500 words explaining what you can bring to this role, including your current salary, to Jobs@gravitateHR.co.uk


The closing date for this position is 10th January 2025.

 

Equal Opportunities Policy Statement

AHS is an equal opportunities employer, and as such aims to treat all employees, consultants and applicants fairly. It is our policy to provide employment equality to all, irrespective of gender, gender reassignment, marital or civil partnership status, having or not having dependants, religion or belief, race, disability, sexual orientation and age.


We are opposed to all forms of unlawful and unfair discrimination. All job applicants and employees who work for us will be treated fairly and will not be unfairly discriminated against on any of the above grounds. Decisions about recruitment and selection, promotion, training or any other benefit will be made objectively and without unlaw


NO RECRUITMENT AGENCIES