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Office Administrator

4 months ago

Milton Keynes, United Kingdom Pertemps Northampton Full time

Our client requires an Office Administrator to join their team in theirMilton Keynes office.

The ideal candidate will assist in a variety of duties covering Sales, Marketing, Finance and other general Administration tasks where required.

Responsibilities Overview:

Sales:

  • Assist Sales team with proposal/tender documentation and correspondence with client.
  • Monitoring emails and actioning as appropriate. Log all incoming emails for sales opportunities.
  • Maintain Proposal & Projects spreadsheet.
  • Maintain Sales supplier register, and update company details as required.
  • Maintain/File/Generate all Sales related agreements as required NDA & CA’s etc.
  • Update staff CV’s annually or as required.
  • Sales meeting notes and distribution
  • Generate Client Feedback forms for completed projects and distribute to relevant Salesperson for forwarding to client.
  • Proof reading skills sales material.

Marketing:

  • Liaise with graphic designer.
  • Posts to LinkedIn.
  • Updates to website.
  • Prepare Marketing board material as requested - Keep Sales & Marketing Output log up to date and associated images to aid compiling board material.
  • Registration & liaison with trade exhibitions & conferences
  • Proofread articles for website & social media

Travel:

  • Booking flights, hotels, car hire & taxis as required.
  • Visa and passport administration as required.
  • Maintain Travel Log for employees and contractors.

Finance:

  • File all inbound purchase invoices on the company system.
  • Check & Approve expense reports.
  • Generate sales invoices, log sales invoice numbers to Project & Proposal Log, file copy of sales invoice in relevant proposal/project folder.

Office:

  • Ordering office supplies and stationery when required.
  • Arrange shipments.
  • Maintain Log of all company Purchase Orders.
  • Maintain Company Leave Calendar - add public holidays, make changes to staff leave details as required.