Office Manager

5 days ago

Wallingford, United Kingdom Berry Recruitment Full time

Berry Recruitment are NOW hiring for a committed and experienced Office Manager to work for a friendly and vibrant business based in Wallingford, Oxfordshire.This role is an exceptional opportunity for a senior Administrator who is personable, has great attention to detail, and is proactive and passionate. It offers the chance to leverage your administrative expertise across various functions, including HR, Facilities Management, Fleet Management, Health & Safety and IT, and day-to-day office support of the organisation. In this dynamic and supportive environment, you will make a significant impact while fostering your professional growth.Role: Office ManagerSalary: £30,000 Per Annum Location: Wallingford, OxfordshireKey Responsibilities of the Administrative Assistant:HR:

  • Providing administrative support and services to the Directors and Managers across the business, including drafting correspondence, taking minutes, preparing HR and CRM reports, presentations and maintaining office procedures.
  • Co-ordinating the new joiner administration from offer letters, inductions, uniform, training, IT and through to reference requests completion.
  • Training administration including issuing and collating induction checklists and issuing and monitoring training evaluation forms; booking of training courses; maintaining training records; monitoring probation reviews.
  • Arranging DBS checks and other required site certifications.
  • Supporting managers with the annual appraisal, disciplinary and grievance issue including Periodic reviews.
  • Assisting with policy and procedure writing, updating and implementation
  • Acting as the first point of contact for general day to day enquires and briefing the HR and Directors as required.

Health & Safety:

  • Assisting with the maintenance of company documentation, Health and Safety records and systems as set out in the ISO9001 Procedures Manual.
  • Managing the ISO process maintaining all records, audits, and checks.
  • Carrying out all relevant weekly, monthly, and quarterly Risk Assessments of the building, facilities, vehicles, and staff.
  • Updating and maintaining all Health and Safety policies and documentations.
  • Managing all suppliers where regular checks of equipment are required.
  • Adhering to quarterly and yearly audit standards.

Facilities Management:

  • Ensuring the office building is kept maintained and safe for the staff.
  • Managing all suppliers across the functions of the building including the building facilities maintenance management,
  • Liaison for contracts and site visits.

Fleet Management:

  • Ensuring vehicles tax, services and MOTs are up to date.
  • Vehicle insurance and Autopay service management and liaison.
  • Ensuring vehicles are maintained to a high standard.
  • Liaising with leasing company and staff.
  • Providing advice, coordination, and support on vehicle repair options.
  • Maintaining sales staff vehicle insurance records.

IT:

  • Managing the Asset Register across the business.
  • Communicating and liaising with the IT support provider.
  • Carry out any ad hoc duties to support the IT functions as required.
  • Setting up and ordering stock and kit where necessary.

Additional Duties:

  • Coordinating Company events, e.g. invitations, room bookings, food/dietary.
  • Requirements, entertainment, and travel arrangements.
  • Ad Hoc Stock orders across the business.
  • Managing the Mobile Phones and Internal Phone systems; updating central phone book and tracking expenditure.
  • Managing the Printers, Photocopiers and Stationery as well as any stock needed
  • Helping to identify and drive continuous improvement and development across the business.

About you:

  • Good interpersonal skills.
  • Attention to detail and accuracy.
  • Excellent communication skills, both written and verbal.
  • Strong planning and organisational and report writing skills.
  • Demonstrates an ability to work with people at many levels of the organisation.
  • Strong IT skills especially Microsoft Excel, Word and Outlook.

No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can bring value to the role, we'd love to learn more about you"For more information and to apply, contact the Oxford branch of Berry Recruitment - or click 'Apply Now' to submit your application.

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