Admin & Operations Coordinator

4 weeks ago

Broxbourne, United Kingdom CHARITY PEOPLE Full time

Admin and Operations Coordinator

  • Duration: Temporary role 3-6 Months
  • Hourly Pay: £14.29 per hour plus £1.72 per hour holiday pay (equivalent to annual salary £26,000 FTE)
  • Hours: 9:00 AM - 5:00 PM, 3 to 4 days per week (Monday, Tuesday, Friday ideally, including one Saturday, preferably though not mandatory)
  • Location: A local Community Centre in Broxbourne (on-site role, not remote)
  • Start Date: ASAP

Charity People are delighted to be partnering with a community-focused charity dedicated to empowering the residents of Wormley and Turnford. By fostering local initiatives and creating accessible spaces, BBL supports individuals and families to thrive. The Wormley Community Centre is at the heart of these efforts, offering a vibrant and welcoming hub for activities, events, and community services.

BBL is seeking an Admin and Operations Coordinator to join their team on a temporary basis. This role is pivotal in ensuring the Community Centre operates smoothly, safely, and remains a welcoming space for all.

Key Responsibilities

Operational Management

  • Coordinate the scheduling of community centre spaces and manage bookings.
  • Handle day-to-day correspondence, including emails, phone calls, and inquiries.
  • Ensure safeguarding and health and safety checks are conducted and documented.

Financial Administration

  • Raise invoices, process payments, and maintain accurate financial records.
  • Support budget tracking, coding financial transactions, and handling petty cash.
  • Align booking payments and deposit returns within the system.

Administrative Support

  • Prepare reports and meeting minutes.
  • Maintain and update schedules for centre activities, staff, and volunteers.
  • Support event planning logistics to ensure successful execution.

Staff and Volunteer Coordination

  • Assist in onboarding and training staff and volunteers.
  • Monitor attendance and ensure seamless shift transitions.
  • Oversee DBS checks to ensure all staff and volunteers meet safeguarding standards.

Additional Responsibilities

  • Adhere to the charity's policies, including safeguarding, health and safety, and equal opportunities.
  • Undertake other administrative and operational tasks as necessary to support the centre.

What We're Looking For

BBL is looking for a motivated individual with strong administrative and organisational skills who is eager to contribute to a vibrant community space.

Essential Skills and Qualifications:

  • Previous experience in administrative or operational roles, ideally in non-profit or community organisations.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with basic budgeting and financial management.
  • Excellent organisational and time-management abilities.
  • Strong written and verbal communication skills.
  • A proactive, creative, and enthusiastic approach to work.

Working Conditions

  • Primarily office-based, with occasional evening or weekend work required for events.
  • May involve light lifting or moving of supplies or equipment.

How to Apply

If you're excited about this opportunity and meet the requirements, please send your CV as soon as possible. Applications are reviewed on an ongoing basis, so don't delay in applying We are looking for someone who can start week commencing 16th December.

Charity People actively promotes equality, diversity, and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We know that greater diversity leads to greater results for the charities we work with.

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