HR Assistant

3 weeks ago

Hatfield, United Kingdom Hertfordshire Students' Union Full time

Herts SU have the perfect opportunity for someone looking to start their career in Human Resources. Are you passionate about supporting the development of staff, do you want to be the one person that can bring about positive change in the employee lifecycle.

Join our vibrant team at Herts SU in the role of HR Assistant, where you'll gain experience in all areas of HR. You will be pivotal to ensuring all staff are supported, recruited, trained and their wellbeing is prioritised.

Reporting directly to the Director of People and Resources, you'll lead all aspects of recruitment, training, and administrative tasks, ensuring a positive work experience for all.

If you're passionate about fostering a supportive workplace culture and can manage a variety of projects, tasks and your time, we want to hear from you. Join us in making a positive impact within our organisation and student community. Apply now to be part of our dedicated team at Herts SU

Key role requirements:

  • To assist the Director of People and Resources for all employee processes including recruitment, training, onboarding, inductions, ongoing development and exit activities for all staff and officers.
  • To work with the Director of People and Resources and the Finance Manager and ensure a high standard of service delivery within the HR Department where issues are dealt with quickly and satisfactorily, improving communication with all staff.

Main duties and responsibilities:

  • To manage the administration of the employee lifecycle. This includes administration, relating to starters, leavers, probation, inductions, staff representative committees and its processes.
  • To lead on projects such as Staff Development Month and Staff Engagement initiatives.
  • To coordinate and develop training for all staff, elected officers and Trustees and contribute to the long-term development of the union by providing an effective and efficient People and Learning and Development provision.
  • Manage, deliver and administer recruitment processes for all staff including any queries.
  • To carry out all pre-employment checks, including eligibility to work in the UK, references, visa checks, DBS checks and raising concerns with the Director of People and Resources.
  • To liaise with the finance team ensuring all employee details and contractual changes are shared for accurate payroll records.
  • Provide assistance to managers and employees in resolving employee relation issues, including notetaking at disciplinary and grievance hearings and chairing if necessary.
  • To produce and lead on monthly HR reports for SLT (eg. Starters, leavers, sickness, staff engagement etc)
  • To become a knowledge champion for People systems such as our Student Staff people portal, Breathe HR, Office Vibe, MS Teams - any People related information that is saved on here.
  • To build a network of contacts and support around you, from within the SU networks and the University.
  • To provide administrative support and diary management to the Chief Executive.
  • To be responsible for sourcing training and booking staff and officers on training and maintaining training records.
  • Support the People and Finance team, ensuring facilities are maintained to a high standard of repair, cleanliness, safety and security, liaising with University where necessary.
  • Developing, monitoring and evaluating training for all staff and elected officers in conjunction with the Director of People and Resources and Managers.
  • To Keep abreast of relevant national and local developments, changes in legislation, and good practice and attend conferences, training events and meetings as necessary.
  • To have a flexible approach to work and to undertake any other duties as required.
  • To aspire to the highest standards of customer care at all times and, in conjunction with other relevant Union staff, to identify and respond to customer needs.

PERSON SPECIFICATION

Please use this to inform your application form. Assessed at Application (A), Interview (I), Presentation (P)

Assessed at:

Train the Trainer or equivalent qualification

A

Educated to degree level or equivalent

A

Excellent administrative, organisation and report writing skills with careful attention to detail

A

Proficient in using Office 365 applications, such as Word, Excel, Powerpoint, and Outlook. Being able to learn new systems quickly

A/I

Excellent written and verbal communication skills, ability to communicate at all levels

A/I

Excellent communication, negotiating and influencing skills with the ability to listen and be persuasive

A/I

Excellent interpersonal and organisational skills and the ability to deliver to strict deadlines

A/I

Experience of working in a People Department or a similar role

A

CIPD qualified

A

Experience in delivering training courses

A/I

Experience of working to budgets and meeting financial targets

A

Ability to work under pressure and manage time effectively

A/I

Ability to relate to a wide variety of people and to manage different situations

A/I

Commitment to Equal Opportunities and its importance to Students’ Unions.

I

Ability to work with a wide range of people from different backgrounds and different cultures

I

A good team player and pro-active with the drive and enthusiasm to work alone and with others

I

Maintaining confidentiality at all times

I

Friendly and approachable

I

Must be eligible to work and live in the UK

I

Evidence of continuous commitment to career and personal development

I

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