Part-Time Business Operations Coordinator

4 weeks ago


London, United Kingdom Dharma Centre for Wellbeing Ltd Full time

We are a workplace wellbeing consultancy and training organisation at the forefront of our industry, on a mission to help our growing base of clients comply with their legal duty of care or achieve National or International standards of workplace wellbeing.


Through our expert guidance and evidence-based training, we support organisations through massive culture change, helping them to build comprehensive, strategic and systematic workplace wellbeing strategies that answer the specific needs of their workforce.


We are seeking a dynamic and proactive Part-Time Business Operations Coordinator to join our fast-paced remote consultancy team and support a wide range of administrative, data, finance-related, and special projects tasks. 


This role requires exceptional attention to detail, strong organisational skills, and the ability to anticipate needs and act proactively. The ideal candidate will possess a high level of energy, commitment, and trustworthiness, with the potential to grow within the organisation.


This is a dynamic role for someone who feels extremely comfortable with every aspect of business operations, who likes to get involved and take on new challenges. You will have strong initiative, accountability, and be a problem solver with excellent communication skills.


Key Responsibilities:


Executive Assistant to the MD Duties:

  • Conduct ad hoc research on various topics as assigned.
  • Manage bookings for travel, accommodations, and appointments.
  • Handle communications, including emails, phone calls, and correspondence.
  • Assist with various personal tasks as needed.


Finance, Analytics and Data:

  • Process invoicing and ensure timely payments.
  • Prepare VAT reports in compliance with regulations.
  • Assist in cash forecasting and financial planning as directed.
  • Assist in gathering, analysing, and presenting data for decision-making purposes.
  • Generate reports and insights to support business operations.


Operations

  • End-to-end assessment and survey management, including report delivery and analysis.
  • Creation of a wide range of data reports.
  • Research.


Special Projects:

  • Collaborate on special projects as assigned, providing administrative and logistical support.
  • Coordinate with team members to ensure project deadlines are met.


Essential Skills:


  1. Next Level Attention to Detail:
  2. Maintain meticulous records and documentation.
  3. Ensure accuracy in all tasks and communications.
  4. Demonstrated ability to work with discretion and handle confidential information.
  5. Excellent communication skills, both written and verbal.
  6. Ability to prioritise effectively in a fast-paced environment.
  7. Previous experience in a similar administrative role.
  8. Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
  9. Proven proficiency in platforms like or similar to Hubspot, Active Campaign, Survey Monkey, Alchemer.


Additional Desirables:


  1. Familiarity with financial processes and basic accounting principles is advantageous.
  2. Degree or higher level of education.


To be a best fit for this project, we are looking for: 


  • Attention to detail superstar
  • Trustworthy with a high level of integrity.
  • Committed to delivering high-quality work and meeting target dates.
  • Forward thinker with the capacity to stay one step ahead and anticipate needs.
  • Energetic and enthusiastic approach to tasks and challenges.
  • Proactive mindset, always seeking opportunities to contribute, take initiative and add value/go the extra mile.


If you are a motivated individual looking for a rewarding remote part-time opportunity with potential for growth, we encourage you to apply. Join our team and be part of a dynamic environment where your skills and dedication will be valued.


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