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PA to the P&C Director, Marketing Director and Global Head of People Excellence

2 months ago

Uxbridge, United Kingdom Suntory Beverage & Food GB&I Full time

YOU


In this FTC role you will be providing first-class PA support to the GB&I P&C Director, GB&I Marketing Director, and Global Head of People Excellence.


YOUR ROLE


  • Complex diary management for multiple diaries - schedule, arrange and monitor appointments, ensuring effective prioritisation and time management across different time zones
  • Act as a point of contact between the business and the Directors
  • Ensure all room bookings are managed for Directors' office days
  • Management travel arrangements - includes frequent global travel
  • Manage and submit expense claims on behalf of Directors via Concur
  • Support with planning of P&C and Marketing Team meetings and events
  • Mange the monthly P&C Team agenda, team roles and build the deck ahead of the meeting
  • Manage the monthly Marketing Leadership Team Agenda
  • Manage the weekly Marketing Huddle Agendas & team roles
  • Point of contact between internal requests and external agencies
  • Ensure all visitors for P&C and Marketing are booked into the building and have a host upon arrival
  • Raise purchase orders for the P&C & Marketing Teams via Coupa
  • Arrange payment for Legal Fees as instructed by People Partners
  • Assist the P&C Team with any large-scale meeting arrangements (People Manager Forums/Company Induction)
  • Track & Manage all spend on the P&C Purchasing-card (Payments, approvals, receipts)
  • Participate as a member of the PA team
  • Plan company wide events with members of the PA Team (Christmas Parties).


WHAT YOU BRING


  • Previous experience within a Personal Assistant Role
  • Excellent IT skills including MS Outlook, Word, Excel, PowerPoint, Teams
  • A self-starter - able to take initiative and work independently
  • Able to deal with confidential information and always maintain discretion
  • Detail conscious, with outstanding planning and organisational skills (priorities, meetings, travel)
  • Meticulous, structured and system oriented
  • A team player with excellent social and communication skills
  • Must be highly organised and have the ability to organise others
  • Builds trust across the Wider business and Senior Leaders
  • Flexible and adaptable
  • Used to working in a fast paced, customer focused environment


ABOUT US


Suntory is a Japanese company and the world’s third biggest player in the drinks industry. The continuous success and growth of each individual makes Growing for Good possible. We believe in moving forward boldly, together. Our Coleford Factory was built in 1946 and spanning 53 acres, our factory employs more than 300 people who help make our much-loved drinks, Lucozade and Ribena. Our diverse and iconic portfolio include amongst many other brands, Orangina, Yamazaki and Hibiki whiskies, Premium Malts and V. We wouldn’t achieve what we do without our people who are at the heart of everything we do. Our people unleash their spirit daily; they craft exceptional drinks, and they fuel our Growth


YOUR FUTURE WITH US


Joining Suntory isn’t just about taking on a role, it’s about embarking on a career journey. You have the opportunity to work with talented, inspiring and authentic leaders and have the freedom to dream big and go for it (Yatte Minahare). At Suntory you’ll find a supportive work environment that values work life balance and that will help you realise your full potential and grow for good. Our People and Culture team are a team that genuinely care about creating a great experience for our employees and we would love you to be part of it.


OUR COMMITMENT

At Suntory, we greatly appreciate the value that diverse knowledge, perspectives, and backgrounds can bring. Our colleagues from a wide range of cultures, lifestyles, and experiences contribute significantly to our collective success. We understand that our candidates all have unique career trajectories and experiences, and this can sometimes deter you from applying for a role if you don’t feel that you meet all the criteria. If you believe that you have relevant skills and experience that you feel could benefit us, we would love to know what unique perspectives and experience you can bring to help make us better, together in a company that is committed to Growing for Good and Giving Back to Society.


Our recruitment, selection and assessment process is based on the skills and competencies of the above role. We are committed to and value diversity, equity and inclusion in our recruitment process and do not discriminate based on gender, race or ethnic background, class, economic status, disability status, sexual orientation, age, political beliefs, marital status or any other protected characteristic. We want to ensure that our interview process is as inclusive as possible. If you require any reasonable accommodation as part of the process, do not hesitate to let your recruiter know who will be happy to help.