General Office Clerk
2 days ago
Job Title: General Office Clerk
Location: 121 Hill Street Talladega AL 35160.
Duration: 12 to 18 Months
Shift hours: 1st Shift.
Summary:
- Provides intermediate level administrative support to a department or Service Center.
Job Requirements:
- Answers telephone calls; checks in and escorts visitors; opens and distributes mail; performs word processing and data entry; maintains files; orders supply; reviews and/or verifies payroll; forwards information to internal departments for processing; performs photocopying as required.
- Prepares and enters purchase orders or voucher requests into Oracle and Maximo Financials; tracks paid invoices for budget reconciliation and planning; interfaces with vendors.
- Provides customer service internally and externally; answers routine questions provides information resolves research issues provides followup.
- Performs other support duties specific to functional department.
- Maintains spreadsheets and databases; performs queries; compiles data and prepares reports.
- Secondary / may or may not be applicable:
- Reviews budgeted vs. actual expenses for variances tracks expenses.
- Reconciles corporate credit card statements; enters Oracle HCM or forwards to Accounts Payable department.
- Coordinates meetings; sends invitations and reminders; arranges for refreshments and audiovisual equipment; prepares agendas documents and PowerPoint presentations; performs room setup. Plans Service Center Events and Community volunteer Events.
- Monitors open and pending work orders.
- Serves as central point for information requests and/or information distribution (e.g. announcements reminders bulletin boards) pertinent to department or service center.
Education/Experience Requirements:
- High school diploma or GED
- 24 years support or administrative experience or Equivalent academic education and experience
- MS Office Suite intermediate proficiency
- Oracle Financial and Human Resources basic proficiency
- Ability to communicate with all levels of a diverse organization.
- Flexibility
- Diligence.
- Executing for Results/Collaboration and Building Relationships
- Learning and Thinking/Industry Knowledge/Business Acumen
- Honoring Corporate Values & Standards
- Working Conditions/Physical Requirements: light duty
- Keyboarding 6080% Constant
- Travel minimal as needed (need a valid drivers license)
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