Project Officer

DescriptionThe Project Officeris responsible for supporting the Senior Project Manager and Project Managers to enable the delivery of the project. This post will require excellent communication skills logical thinking and problem solving. This broad role will include leading on and coordinating elements of the six aspects of a project (scopeschedulefinance riskqualityandresources) primarily through responsibility for maintaining and presenting key documentation engaging with key partners and stakeholders and general coordination of day-to-day project tasks.Embedded in the Smart & Integrated Ticketing (SIT) Team you will take a key role supporting Project Managers by organising planningand execution of projects. This will include scheduling tasks risk and progress management liaising with stakeholders and assisting all project governance tasks scheduling and secretariat for project meetings stakeholder and engagement sessions ensuring minutes are drafted and all supporting project documentation is updated as required e.g. project dashboard project reporting documents & Risk Issue Assumption & Dependency (RAID) logs.You can be involved in multiple projects at any given time and will assist team members as required to ensure projects are being delivered as efficiently as addition you will also be required to work with our Programme Support Officer (PSO) to ensure the wider Programme management activities are being controlled as required.The projects you will support will be part of the Smart & Integrated Ticketing (SIT)programme which is at the forefront of emerging technologies for smart travel services in Scotland and deliver enhanced systems for national concessionary travel and public transport smart journeys smart payment options digital travel data and other benefits to passengers across Scotland.We use a blend of Waterfall (Prince2) and Agile project approaches and you may be required to adapt your project support to assist Projects Managers as required working with a wide range of internal and external stakeholders within Scottish Government and the wider transport industry in Scotland.ResponsibilitiesTasks expected of a Project Officer will vary depending on the environment they are working in and can generally be expected to:Direct support for Senior Project Managers and others in the SIT team to enable delivery a range of smart projects which meet Transport Scotland goals and wider Government agendasWork with SIT programme team to support life-cycle delivery of multi-modal public transport smart projects (products services or schemes) from procurement through to deliverySupport Project Managers and the Programme Support Officer with key project management documentation including: project initiation documents project plans risk and mitigation logs and on-going monitoring and evaluationAssist with scheduling and managing of meetings stakeholder engagement sessions including secretariat notes / minutes both internal and external in complex and demanding environmentsTake ownership of stakeholder engagement activity to ensure they are timely effective and efficient.Support delivery to Digital Scotland Service Standards including recording maintenance and management of key documentation as requiredManage audit records and invoicing relating to projects and schemesDevelop produce and manage project related communications and engagement activities as well as support for internal and external communications as required working with Communications leads to ensure consistency.Support for ad hoc work commensurate to the role to support overall team deliveryAssigning tasks to team members and ensuring that they are completed successfully and within deadlines.ResponsibilitiesQualificationsProject Officers should have or be closely working towards a professional level qualification such as Axelos Prince 2 Agile Project Management.Please make reference to this in your CV or supporting statement.Success profileSuccess profiles are specific to each job and they include the mix of skills experience and behaviours candidates will be assessed on.Technical / Professional Skills:Planning and scheduling- PractitionerRisk and issue management- PractitionerStakeholder engagement - AwarenessYou can find out more about the skills required here.Behaviours:Delivering at Pace - Level 2Communicating and Influencing - Level 2You can find out more about Success Profiles here: Success profiles: candidate guide - How to applyApply online providing a CV and Supporting Statement of no more than 1500 words which provides evidence of how you meet the skills experience and behaviours listed in the Success Profile above.Artificial Intelligence (AI) tools can be used to support your application but all statements and examples provided must be truthful factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others or generated by artificial intelligence and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.If invited for further assessment this will consist of an interview and presentation.Assessments are scheduled for w/c 3rd Nov however this may be subject to change.If you require any further information on the role please contact - Harvey Blundell t or Marc Ritchie QualificationsAbout usTransport Scotland is the national transport agency seeking to deliver a safe efficient cost-effective and sustainable transport system for the benefit of the people of Scotland. Transport Scotland is accountable to Parliament and the public through Scottish Ministers with a budget of around 4 billion per year. Transport is a vital feature of the Scottish Governments focus on increasing sustainable economic growth and transport investments and policies have major impacts on the economy people and the environment.The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education health the economy justice housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.Our staff are part of the UK Civil Service working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.As part of the UK Civil Service we uphold the Civil Service Nationality Rules.Working patternOur standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role.LocationThis post is based in Glasgow and you will be expected to be office based twice per week.Equality statementWe are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.Find out more about our commitment to diversityand how we offer and support recruitment adjustmentsfor anyone who needs them.Further informationFind out more about our organisation what we offer staff members and how to apply on our Careers Website.Read our Candidate Guidefor further information on our recruitment and application processes.Apply Before: 26th October 2025 (23:59) - This role is open to internal candidates OGD and Common Citizenship organisations only.Required Experience:Unclear Seniority Key Skills Construction Experience,Intellectual Property Law,Renovation,Research Experience,Joint Operations,Relationship Management,System Testing,Economic Development,Exercise Planning,Program Development,Project Implementation,Contracts Employment Type : Contract Experience: years Vacancy: 1