Project Office Coordinator

Project Office Coordinator - Net Zero Fund

Location -Scottish Power HQ, 320 St Vincent Street, Glasgow, G5 2AD

Salary - From £36,120 up to £45,150 per annum (based on experience) plus excellent benefits and career progression opportunities

Full Time / Permanent

Closing Date: 24/10/2024
- Help us create a better future, quicker_
- Role_

The team has evolved over the last few years to incorporate all SPEN’s community-based funding activity, this includes the Net Zero Fund that was launched in 2023 and replaced the Green Economy Fund. The team is also responsible for the development of Community Benefits offering which is expected to be established in the next year.

SP Energy Networks’ (SPEN) £5million ‘Transmission Net Zero Fund’ is helping vulnerable communities who face barriers in taking part in the Net Zero transition, to join the low carbon journey. The fund has been designed based on what communities said they needed - additional support in exploring Net Zero technology solutions to address local needs, along with technical expertise to formalise plans. The fund, which supports community organisations and not for profit organisations with their decarbonisation ambitions, operates in three phases, providing information to communities, feasibility support and funding. With over £1 million of funding already granted, and bespoke support delivered to help communities develop Net Zero plans, the fund is enabling community groups to deliver projects that drive decarbonisation in their area. The £5m fund has so far resulted in 16 tailored workshops and 12 projects receiving feasibility support and 24 projects awarded funding to complete their projects. All projects need to be effectively managed to ensure that SPEN’s reputation is protected.

Responsibility will include supporting the Community Benefits Manager with the effective day to day administration of the fund, including supporting and promoting the projects supported by the fund and delivering the necessary stakeholder engagement.

As our Project Office Coordinator you will:
- Have good inter-personal and communication skills and the ability to form effective working relationships with other individuals, departments and businesses.- Have proven ability to work in a team environment.- Be ideally educated to degree level in a relevant business discipline or have relevant business experience- Proficient in the use of IT - predominantly windows and Microsoft packages- Skills in use of financial management packages such as SAP
- What you'll be doing_

As our Project Office Coordinator you will be supporting the Community Benefits Manager in the successful management of the scheme. Along with the following activities:
- Building a close working relationship with the external administrator, Energy Savings Trust, who has be appointed to help with the administration of the fund and managing portfolio of projects.-
- Responding to any enquiries regarding the Net Zero Fund, ensuring that accurate responses are provided promptly.- Working with internal and external legal resources in the preparing, issuing and legal contract for each of the NZF projects. Ensuring contracts are accurate and contain all the relevant information pertaining to each of the projects, including any specific clauses.- Processing the payment milestones for each project and ensuring payments are paid in line with each of the projects plans and that any payments are authentic claims and appropriate approvals- Support any procurement requirement for the fund including the timely payment of the external administrators and agencies, recording spend and raised Purchase Orders.- Logging and tracking projects along with capturing Key Stakeholders - tracking milestones and ensuring these are met. Ensuring that stakeholders details are captured in Stakeholder system(tractivity)- Provide support and the preparation of packs for Governance, panels’ sessions or events- Accurately providing forecast ofNZF anticipated spend and costs- Building a sound knowledge of each of the projects, including visiting each of the projects to gain understanding of each of the projects outcomes and provide support if needed.- Ensure that the there is a clear stakeholder strategy and work closely with the Community Benefits Manager to align activities to the company’s Stakeholder Engagement strategy to deliver this fund.- Working with external PR agency, Stripe communications in the development of the communications plan and the implementation of this plan.- Responsibility for all Net Zero Fund internal communications, including newsletters, e-bulletins and relevant webpages. Management of the Net Zero Fund web content - reflecting current status of projects and scheme- Working with the SPEN internal communications team to facilitate messaging for social media communications across multiple channels, including Twitter, Facebook, LinkedIn, YouTube and Yammer.- Assisting with the delivery of Net Ze