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Part-Time Finance Assistant

2 months ago

Droitwich Spa, United Kingdom PSE Full time

Part Time Finance Assistant (22.1/2 hrs per week) 


Summary 

To support Finance Manager with managing the Accounts email inbox, AP and AR invoice processing, bank and credit card reconciliations and ad hoc Finance duties. 


Key responsibilities include: 


Accounts Payable:  

  • Maintain accuracy of the purchase ledger including entering invoices, reconciling statements and setting up new suppliers. 
  • Liaising with other departments on any invoicing discrepancies and resolving queries.  
  • Coding non-PO invoices and ensuring all invoices are duly authorised. 
  • Carry out a weekly supplier payment run, including foreign payments, keeping the beneficiary library up to date.  
  • Calculating and collecting supplier rebates on a monthly basis. 
  • Credit card and expense claim management. 
  • Providing aged creditors report to Finance Manager for cash flow. 


Accounts Receivable:  

  • Set up new customer accounts. 
  • Invoicing jobs that have been marked as delivered on a daily basis. 
  • Responsible for credit control. This includes routine emails and telephone calls to customers, regularly reviewing customers' credit limits, creating aged debtor reports, providing copy invoices to customers, producing monthly statements, updating on-hold lists and establishing relationships with customer accounting departments. 
  • Processing remittances. 

Other: 

  • Daily/Weekly/Monthly bank reconciliations. 
  • Weekly export of data between systems. 
  • Monthly balance sheet reconciliations. 
  • Assisting with answering the telephone, redirecting calls and taking messages.  

 

Skills / Experience required: 

  • Part Qualified/Qualified AAT (or similar)  
  • Strong knowledge of accounting practices and procedures, including accounts payable and accounts receivable 
  • Excellent IT skills – Excel, Word, and other MS Office packages  
  • Proficiency with computers and accountancy software  
  • (Xero ideally, although training will be provided) 
  • Confidence in engaging with suppliers and customers  
  • Ability to manage time effectively and work to critical deadlines 
  • Strong analytical and problem-solving skills, with great attention to detail 
  • Highly effective communication skills and ability to liaise with multiple departments  
  • Able to work well individually, using own initiative and as part of a team 


Your Mindset 

  • You thrive, working as part of an ambitious team 
  • You are thorough, accurate, and honest  
  • Ability to multitask and remain motivated and positive 
  • Highly organised and a strong ethical code 

 

About PSE 

PSE is a dynamic and well-established direct mail agency at the forefront of industry trends, working on cutting-edge campaigns while building excellent working relationships with clients that include HelloFresh, Manchester United, and The Wine Society. 

Successful applicants will enjoy recognition, receive a competitive salary, realise excellent career development opportunities, and have the opportunity to bring out the best of themselves in a safe, respectful, and rewarding environment. 

 

Perks 

  • Increasing holiday entitlement per year of service  
  • Vitality healthcare (50% off gyms) 
  • BUPA health cash plan scheme covering dental and optical care 
  • Competitive salary  
  • Pension