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Executive Assistant

4 months ago

Birmingham, United Kingdom Vivo Talent Solutions Full time

Role: Executive Assistant/PA

Location: Birmingham (Hybrid)

Type: Contract (6 months initial)

Skills: PA, EA, Executive Assistant, Personal Assistant, Banking, Diary Management, Documents, Meetings


We are seeking a highly organised and proactive Executive Assistant to support our client's CEO and the wider C-suite. The ideal candidate will be a professional with a strong background in financial services and banking, capable of handling a variety of tasks with discretion and efficiency.


Key Responsibilities:

  • Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
  • Manage the CEO’s and C-suite executives' schedules, including meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Organise and coordinate meetings, including agenda preparation and minute-taking.
  • Assist with the preparation of reports and presentations.
  • Act as a liaison between the CEO, C-suite, and internal/external stakeholders.
  • Perform general administrative support as needed.


Qualifications:

  • Proven experience as an Executive Assistant/PA, preferably in the financial services or banking sector.
  • Excellent organisational and time-management skills.
  • Strong communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Ability to multitask and prioritise tasks effectively.
  • High level of discretion and confidentiality.