Event Project Director

4 weeks ago

Greater London, United Kingdom Principal. Global Events Full time

JOB TITLE: Event Project Director

REPORTS TO: Director of Operations

EXPERIENCE: Minimum 10 years agency experience in a similar role


JOB PURPOSE:

We are seeking a dynamic and experienced Project Director to join our team at Principal. The Project Director is responsible for overseeing the planning, execution, and successful delivery of our high profile and largest events, ensuring they meet client expectations and organisational goals. This role involves leading cross-functional teams, managing budgets, coordinating with suppliers, and ensuring all logistics are meticulously handled. The Project Director must demonstrate strong leadership, strategic thinking, and excellent communication skills to manage complex projects from inception to completion.


Key Responsibilities:

1.Event Planning and Strategy:

  • Develop comprehensive event strategies aligned with client objectives and organisational goals.
  • Create detailed project plans, end-to-end project management from creative concept and development through initial briefing to reconciliation including but not limited to timelines, budget management, site selection, show management, presentation development, production design & development, branding and graphic design, interactive/experiential technology, scenic/set design, décor design, staffing, etc.
  • Conduct risk assessments and develop contingency plans to address potential issues.


2.Team Leadership and Management:

  • Lead, motivate, and manage a team of event planners, coordinators, and support staff.
  • Assign tasks and responsibilities, ensuring clear communication and coordination among team members.
  • Provide guidance and support to team members, fostering a collaborative and high-performance environment.


3.Client and Stakeholder Relations:

  • Serve as the primary point of contact for clients, maintaining strong relationships and ensuring satisfaction.
  • Liaise with internal and external stakeholders to ensure alignment and smooth execution of event plans.
  • Regularly update clients and stakeholders on project progress, addressing any concerns or changes promptly.


4.Supplier and Vendor Management:

  • Source, negotiate, and manage relationships with suppliers, vendors, and contractors.
  • Ensure that all third-party services meet quality standards and are delivered on time and within budget.
  • Oversee the procurement process for event-related goods and services.


5.Budget Management:

  • Develop and manage event budgets, ensuring cost-effectiveness without compromising quality.
  • Monitor expenses and financial performance throughout the project lifecycle.
  • Prepare financial reports and ensure all financial documentation is accurate and up to date.


6.Logistics and Operations:

  • Oversee the logistical planning and execution of events, including venue selection, transportation, accommodation, and catering.
  • Ensure compliance with health and safety regulations and other legal requirements.
  • Coordinate event setup, execution, and breakdown, ensuring smooth operations and attention to detail.


7.Post-Event Evaluation:

  • Conduct post-event evaluations to assess success and areas for improvement.
  • Gather feedback from clients, attendees, and team members to inform future events.
  • Prepare comprehensive reports summarising event outcomes, including financial performance and client satisfaction.


What we are looking for:

Qualifications:

  • Bachelor’s degree in Event Management, Business, Marketing, or a related field.
  • Proven experience (10+ years) in event management or project management, with at least 3 years in a leadership role in an event agency.
  • Strong understanding of event planning and management principles, including budgeting, logistics, and supplier management.
  • Excellent leadership, organisational, and problem-solving skills.
  • Ability to manage multiple projects simultaneously in a fast-paced environment.
  • Exceptional communication and interpersonal skills, with a client-focused approach.
  • Proficiency in project management software and tools.
  • Good/advanced working knowledge of the MS Office, Drop Box, Cvent, Adobe Photoshop
  • Creative problem solver, resourceful, team player
  • Calm and flexible approach to handling pressure and stress
  • Highly organised with excellent time management skills to handle multiple events and meet strict deadlines
  • Will be required to travel overseas and oversee the company’s larger, high-profile events
  • Ability to work remotely to support multiple time zones, if required
  • Ambitious and proactive


Preferred Skills:

  • Experience with large-scale events, such as conferences, exhibitions, or corporate events.
  • Strong network of industry contacts and suppliers.
  • Experience with digital and hybrid event formats.
  • Strong communication skills with the ability to influence and negotiate
  • Presentation skills


Key Attributes:

  • Professional and positive approach
  • Self-motivated
  • Strong in building relationships and able to communicate at all levels
  • Team player but able to work on own initiative
  • Dynamic and creative
  • Onsite travel to event locations will be required


Benefits:

  • Competitive Salary, plus company-wide annual bonus
  • Salary Contribution to life pension with Aviva
  • Hybrid working model & flexi start/finish times
  • 23 days holiday plus 1 extra day’s holiday for each year of service – maximum 25 days holiday per annum. We encourage every employee to take all their vacation days a year to maintain work/life balance
  • Wellness, the last Thursday of every month – wellness activation offered in the office
  • Shut down Christmas – an additional 3-day holiday to be taken between Christmas Day and New Year’s Day
  • Opportunities for professional development and career advancement.
  • A dynamic and collaborative work environment.
  • Company medical scheme offered after 2 years’ service
  • Discount on gym membership
  • Company offsites and team building throughout the year
  • One paid volunteering day per year
  • Cycle to work scheme
  • Company swag
  • Yearly eye tests and flu vaccinations
  • Upgraded Business Travel Insurance to include personal travel
  • Service recognition bonus for 5, 10 and 15 years of service
  • Mini recognition opportunities throughout the year

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