Event Project Director

4 weeks ago

London UK, UK, United Kingdom Principal. Global Events Full time

JOB TITLE: Event Project Director

REPORTS TO: Director of Operations

EXPERIENCE: Minimum 10 years agency experience in a similar role


JOB PURPOSE:

We are seeking a dynamic and experienced Project Director to join our team at Principal. The Project Director is responsible for overseeing the planning, execution, and successful delivery of our high profile and largest events, ensuring they meet client expectations and organisational goals. This role involves leading cross-functional teams, managing budgets, coordinating with suppliers, and ensuring all logistics are meticulously handled. The Project Director must demonstrate strong leadership, strategic thinking, and excellent communication skills to manage complex projects from inception to completion.


Key Responsibilities:

1.Event Planning and Strategy:

  • Develop comprehensive event strategies aligned with client objectives and organisational goals.
  • Create detailed project plans, end-to-end project management from creative concept and development through initial briefing to reconciliation including but not limited to timelines, budget management, site selection, show management, presentation development, production design & development, branding and graphic design, interactive/experiential technology, scenic/set design, décor design, staffing, etc.
  • Conduct risk assessments and develop contingency plans to address potential issues.


2.Team Leadership and Management:

  • Lead, motivate, and manage a team of event planners, coordinators, and support staff.
  • Assign tasks and responsibilities, ensuring clear communication and coordination among team members.
  • Provide guidance and support to team members, fostering a collaborative and high-performance environment.


3.Client and Stakeholder Relations:

  • Serve as the primary point of contact for clients, maintaining strong relationships and ensuring satisfaction.
  • Liaise with internal and external stakeholders to ensure alignment and smooth execution of event plans.
  • Regularly update clients and stakeholders on project progress, addressing any concerns or changes promptly.


4.Supplier and Vendor Management:

  • Source, negotiate, and manage relationships with suppliers, vendors, and contractors.
  • Ensure that all third-party services meet quality standards and are delivered on time and within budget.
  • Oversee the procurement process for event-related goods and services.


5.Budget Management:

  • Develop and manage event budgets, ensuring cost-effectiveness without compromising quality.
  • Monitor expenses and financial performance throughout the project lifecycle.
  • Prepare financial reports and ensure all financial documentation is accurate and up to date.


6.Logistics and Operations:

  • Oversee the logistical planning and execution of events, including venue selection, transportation, accommodation, and catering.
  • Ensure compliance with health and safety regulations and other legal requirements.
  • Coordinate event setup, execution, and breakdown, ensuring smooth operations and attention to detail.


7.Post-Event Evaluation:

  • Conduct post-event evaluations to assess success and areas for improvement.
  • Gather feedback from clients, attendees, and team members to inform future events.
  • Prepare comprehensive reports summarising event outcomes, including financial performance and client satisfaction.


What we are looking for:

Qualifications:

  • Bachelor’s degree in Event Management, Business, Marketing, or a related field.
  • Proven experience (10+ years) in event management or project management, with at least 3 years in a leadership role in an event agency.
  • Strong understanding of event planning and management principles, including budgeting, logistics, and supplier management.
  • Excellent leadership, organisational, and problem-solving skills.
  • Ability to manage multiple projects simultaneously in a fast-paced environment.
  • Exceptional communication and interpersonal skills, with a client-focused approach.
  • Proficiency in project management software and tools.
  • Good/advanced working knowledge of the MS Office, Drop Box, Cvent, Adobe Photoshop
  • Creative problem solver, resourceful, team player
  • Calm and flexible approach to handling pressure and stress
  • Highly organised with excellent time management skills to handle multiple events and meet strict deadlines
  • Will be required to travel overseas and oversee the company’s larger, high-profile events
  • Ability to work remotely to support multiple time zones, if required
  • Ambitious and proactive


Preferred Skills:

  • Experience with large-scale events, such as conferences, exhibitions, or corporate events.
  • Strong network of industry contacts and suppliers.
  • Experience with digital and hybrid event formats.
  • Strong communication skills with the ability to influence and negotiate
  • Presentation skills


Key Attributes:

  • Professional and positive approach
  • Self-motivated
  • Strong in building relationships and able to communicate at all levels
  • Team player but able to work on own initiative
  • Dynamic and creative
  • Onsite travel to event locations will be required


Benefits:

  • Competitive Salary, plus company-wide annual bonus
  • Salary Contribution to life pension with Aviva
  • Hybrid working model & flexi start/finish times
  • 23 days holiday plus 1 extra day’s holiday for each year of service – maximum 25 days holiday per annum. We encourage every employee to take all their vacation days a year to maintain work/life balance
  • Wellness, the last Thursday of every month – wellness activation offered in the office
  • Shut down Christmas – an additional 3-day holiday to be taken between Christmas Day and New Year’s Day
  • Opportunities for professional development and career advancement.
  • A dynamic and collaborative work environment.
  • Company medical scheme offered after 2 years’ service
  • Discount on gym membership
  • Company offsites and team building throughout the year
  • One paid volunteering day per year
  • Cycle to work scheme
  • Company swag
  • Yearly eye tests and flu vaccinations
  • Upgraded Business Travel Insurance to include personal travel
  • Service recognition bonus for 5, 10 and 15 years of service
  • Mini recognition opportunities throughout the year

  • Director of Project Waterfall

    2 weeks ago

    London,, UK, United Kingdom Project Waterfall Full time

    Post Title: Director of Project WaterfallReports To: Board of TrusteesLocation: Camden, London. Hybrid - three days in the office and two days at home.Start Date: December 2024Employment Type: Full-time - permanent. Salary: £50,000 p/a.About Project WaterfallProject Waterfall is a leading charity in the coffee industry, investing in projects to bring clean...

  • Event Director

    4 weeks ago

    London,, UK, United Kingdom OX Seven Creative Partners Full time

    Our client is an award-winning event agency with over 25 years of industry experience. Their most recent award is culture related, which is what you in your next company! They are seeking a passionate and experienced Project Director!As a Project Director, you will be responsible for overseeing the planning, execution, and delivery of high profile and large...

  • Events Director

    1 month ago

    UK, UK, United Kingdom Enhesa Full time

    Enhesa is the leading provider of regulatory and sustainability intelligence worldwide. As a trusted partner, we empower the global business community with the insight to act today and prepare for tomorrow to create a more sustainable future – positively impacting our environment, our health, our safety, and our future. Navigating the fast-changing...

  • Project Director

    1 week ago

    London, UK, UK, United Kingdom Skilled Careers Full time

    Project DirectorSalary - £120,000 My client is looking for a Project Director to lead a Super Prime development in one of London's most affluent areas.You will report directly into the Managing Director and your role will include being responsible for directing the site management teams through all phases of a project including managing build progress,...

  • Events Project Manager

    2 weeks ago

    London, UK, UK, United Kingdom RG Jones Sound Engineering Ltd Full time

    Job OverviewWe are seeking a highly motivated and detail-oriented Events Project Manager to oversee the planning and execution of various events. The ideal candidate will possess strong organisational skills, excellent communication abilities, and a passion for delivering exceptional guest experiences. This role involves coordinating with clients, vendors,...

  • Events Project Manager

    1 week ago

    London, UK, UK, United Kingdom RG Jones Sound Engineering Ltd Full time

    Job OverviewWe are seeking a highly motivated and detail-oriented Events Project Manager to oversee the planning and execution of various events. The ideal candidate will possess technical and organisational skills, excellent communication abilities, and a passion for delivering exceptional experiences. This role involves coordinating with clients, vendors,...

  • Events Director

    3 weeks ago

    London,, UK, United Kingdom Organic Recruitment Ltd Full time

    Job Title: Events DirectorPackage: £65-£70kLocation: London & The CotswoldsPlease note: we are only accepting applications from candidates within the UK with the RTW.ABOUT THE ROLEThe Events Director will be responsible for planning, organising, and executing a diverse range of events across various venues. This includes managing key seasonal events, brand...

  • Head of Event Projects

    6 days ago

    UK, UK, United Kingdom ESP Recruitment London Full time

    Working for a creative agency to the East of London, the Head of Projects is responsible for the successful delivery of all event build projects, built in-house. The candidate will lead and develop the Project Management team, ensuring profitable projects are tendered, won and fulfilled on time, on budget and to an exceptional standard. The Head of...

  • Project Director

    2 months ago

    London, UK, UK, United Kingdom Cavendish Professionals Full time

    Project Director - Main ContractorProject Value - £50-100m Heritage and Residential ProjectSalary: £100-150K per annum + packageProject Location: Hammersmith, LondonOur client is a very reputable Design and Build Main Contractor who work on a broad portfolio of projects. Some of these projects include, large scale regeneration works, high end residential,...

  • Event Project Manager Agency

    4 weeks ago

    London, UK, UK, United Kingdom WeAreAspire Full time

    Only candidates with an agency background, end to end event lifecycle including budget experience will be considered. Our client, a leading events agency, is looking to add an Events Project Manager to their London based team.This is an opportunity to work on large scale corporate events throughout the end to end lifecycle, in a company that actively...

  • Senior Event Project Manager

    3 weeks ago

    London, UK, UK, United Kingdom KnoWho Full time

    Senior Events Project Manager/ Producer - Award-winning Events and Communications Agency!Agency experience is essential for this role.Are you an accomplished and dynamic professional with a proven track record in delivering global events? Are you ready to take your career to the next level by joining a market-leading agency that thrives on creativity,...

  • Senior Project Manager

    2 months ago

    UK, UK, United Kingdom Reddoor Live Full time

    POSITION: Senior Project Manager (UK)LOCATION: United KingdomTERM: Permanent/ Full TimeABOUT REDDOOR LIVE:RedDoor Live is a specialist event and brand activation agency with offices in Dubai, KSA and London.Delivering bespoke ideas and concepts, purpose-built to energise brands capability to connect with fans through sports, business entertainment and...

  • Events Assistant/ Personal Assistant

    2 weeks ago

    UK, UK, United Kingdom TVF Media Full time

    This is an unique and exceptional opportunity assisting the Director of a rapidly growing arts and events organization, and father of two children. The majority of your time will be taken up with the marketing of events at a thriving arts centre in the famous book town of Hay-on-wye, including our annual festival. You will also have the opportunity to...

  • Director Project Management

    2 weeks ago

    UK, UK, United Kingdom Precision For Medicine Full time

    Precision for Medicine is the first global precision medicine clinical research services organization, purpose-built to improve the clinical research and development process for new therapeutics. Our novel approach integrates clinical operations excellence, with laboratory expertise, and advanced data sciences to inform every step. We apply our expertise to...

  • Event Director

    2 months ago

    London,, UK, United Kingdom Talent Circle Recruitment Full time

    Event Directors we need you! Or more specifically our fab client needs you …As an agency they work cross sector with a good range of clients delivering;ConferencesIncentivesExhibition attendanceGala dinnersWhat do you need?An absolute essential is an agency background delivering similar events globallyLine management experience as this role will see you...

  • Event Officer

    2 weeks ago

    UK, UK, United Kingdom DiverseJobsMatter Full time

    Working closely with the Head of Events and wider events team, you will be responsible for the management and development of the logistics of our events, including webinars, trainings, conferences and exhibitions. We are looking for someone who is solutions-focused, flexible and enjoys working on varied portfolio of projects. With experience in running a...

  • Event Manager

    2 weeks ago

    UK, UK, United Kingdom Propel Part time

    Events manager - 7 month contract - Hybrid/London - Start ASAP - Part time My Ed-tech client are urgently looking for an experienced Events Manager to join their growing team and focus on:● Producing events that offer exciting, welcoming spaces which help prospects and customers alike understand their product and what they do● Ensure each event runs...

  • Data Centre Project Director

    3 weeks ago

    London, UK, UK, United Kingdom CSG Talent Full time

    Data Centre Project Director (London)Are you a seasoned Project Director with a passion for delivering cutting-edge data centre solutions?Our client, a leading general contractor specialising in hyperscale data centres, is seeking a highly skilled and experienced Data Centre Project Director to lead and manage complex construction projects from inception to...

  • Mechanical Project Director

    1 week ago

    London, UK, UK, United Kingdom Solution Technical Full time

    Solution Search are currently assisting a leading M&E contractor based in central London.They have successfully secured two major projects and now in search of Mechanical bias Project Director's to work within the Major projects teams. Experience managing large projects from pre construction through to PC is non negotiable.ResponsibilitiesMeasure the...

  • Event Manager

    2 weeks ago

    UK, UK, United Kingdom London Business School Full time

    London Business School are looking for an Events Manager to join our specialist Events Team on a 12-month fixed term contract basis.The Events Manager will work in partnership with stakeholders across the School, to plan and deliver high quality events that bring the London Business School brand to life and engage and inspire our audiences.Leveraging your...