Events Project Director

4 weeks ago

London, United Kingdom Principal. Global Events Full time

JOB TITLE: Project Director REPORTS TO: Director of Operations
We are seeking a dynamic and experienced Project Director to join our team at Principal. The Project Director is responsible for overseeing the planning, execution, and successful delivery of our high profile and largest events, ensuring they meet client expectations and organisational goals. The Project Director must demonstrate strong leadership, strategic thinking, and excellent communication skills to manage complex projects from inception to completion.

Event Planning and Strategy:
Develop comprehensive event strategies aligned with client objectives and organisational goals.
Create detailed project plans, end-to-end project management from creative concept and development through initial briefing to reconciliation including but not limited to timelines, budget management, site selection, show management, presentation development, production design & development, branding and graphic design, interactive/experiential technology, scenic/set design, décor design, staffing, etc.
Conduct risk assessments and develop contingency plans to address potential issues.

Lead, motivate, and manage a team of event planners, coordinators, and support staff.
Provide guidance and support to team members, fostering a collaborative and high-performance environment.

Liaise with internal and external stakeholders to ensure alignment and smooth execution of event plans.
Regularly update clients and stakeholders on project progress, addressing any concerns or changes promptly.

Source, negotiate, and manage relationships with suppliers, vendors, and contractors.
Ensure that all third-party services meet quality standards and are delivered on time and within budget.
Oversee the procurement process for event-related goods and services.

Develop and manage event budgets, ensuring cost-effectiveness without compromising quality.
Monitor expenses and financial performance throughout the project lifecycle.
Prepare financial reports and ensure all financial documentation is accurate and up to date.

Oversee the logistical planning and execution of events, including venue selection, transportation, accommodation, and catering.
Ensure compliance with health and safety regulations and other legal requirements.
Coordinate event setup, execution, and breakdown, ensuring smooth operations and attention to detail.

Post-Event Evaluation:
Conduct post-event evaluations to assess success and areas for improvement.
Gather feedback from clients, attendees, and team members to inform future events.
Prepare comprehensive reports summarising event outcomes, including financial performance and client satisfaction.

Bachelor’s degree in Event Management, Business, Marketing, or a related field.
Proven experience (10+ years) in event management or project management, with at least 3 years in a leadership role in an event agency.
Strong understanding of event planning and management principles, including budgeting, logistics, and supplier management.
Ability to manage multiple projects simultaneously in a fast-paced environment.
Proficiency in project management software and tools.
Good/advanced working knowledge of the MS Office, Drop Box, Cvent, Adobe Photoshop
Creative problem solver, resourceful, team player
Calm and flexible approach to handling pressure and stress
Highly organised with excellent time management skills to handle multiple events and meet strict deadlines
Will be required to travel overseas and oversee the company’s larger, high-profile events
Ability to work remotely to support multiple time zones, if required
Experience with large-scale events, such as conferences, exhibitions, or corporate events.
Strong network of industry contacts and suppliers.
Experience with digital and hybrid event formats.
Strong in building relationships and able to communicate at all levels
Dynamic and creative
Onsite travel to event locations will be required

Competitive Salary, plus company-wide annual bonus
~ Salary Contribution to life pension with Aviva
~ Hybrid working model & flexi start/finish times
~23 days holiday plus 1 extra day’s holiday for each year of service – maximum 25 days holiday per annum. We encourage every employee to take all their vacation days a year to maintain work/life balance
~ Wellness, the last Thursday of every month – wellness activation offered in the office
~ Shut down Christmas – an additional 3-day holiday to be taken between Christmas Day and New Year’s Day
~ Opportunities for professional development and career advancement.
~ Company medical scheme offered after 2 years’ service
~ Discount on gym membership
~ Company offsites and team building throughout the year
~ Cycle to work scheme
~ Upgraded Business Travel Insurance to include personal travel
~ Service recognition bonus for 5, 10 and 15 years of service
~

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