Executive Assistant to Director Defence Innovation

4 days ago

London, United Kingdom Ministry of Defence Full time

Job summary

The Defence Innovation Directorate sits at the heart of the Department�s approach to meeting the challenges of the 21st century. The Directorate is combined of the Defence Innovation Unit (DIU) and the Defence and Security Accelerator (DASA), with this role sitting within the Chief of Staff area at the centre of the Directorate, working closely with the DIU.

The Defence Innovation Unit was set up to lead on delivery and coordination of innovation activities across the Department, breaking down barriers to innovation across Defence, engaging stakeholders across Defence and government, and key international partners and allies.

We are a diverse team of both civil servants and military personnel, with varied professional backgrounds including policy, project delivery, and science. The Chief of Staff area reports directly to the Director Defence Innovation providing a vital role in raising the importance of innovation across Defence, ensuring we continue to develop and exploit the technologies to defeat our adversaries.

This position is advertised at 37 hours per week.

Job description

Current priorities for the role are broadly:

Managing and owning the Director�s diary; arranging and de-conflicting meetings in line with the Director�s needs; researching and booking travel options within MOD policy and assembling and organising the Director�s briefing materials.Given the high number of requests, this role works closely with the Chief of Staff and Secretariat to maintain a well organised schedule, adapting as priorities change.Liaising with stakeholders across MOD, government, academia, and industry.Delivering verbal briefs to the Director and wider team to give the context behind meetings.Providing office management services including room bookings, visitor management (booking and escorting), reprographics, and logistics requests;

The responsibilities will ebb and flow depending on departmental priorities. The successful candidate will need to be adaptable, comfortable with uncertainty, and resilient to change.

This position is advertised at 37 hours per week. The current expectation is that staff will spend 40 - 60 % of their time in the office or in a non-home based location. If you have any queries about working location / flexible working, please contact the hiring manager to discuss how this may work in their team.

New entrants to the civil service are expected to join on the minimum of the pay band and will be subject to a six-month probation period.

Person specification

Essential criteria:

Strong communication and interpersonal skillsExcellent organisational and time-management skillsAn ability to prioritise tasks effectivelyGood IT skills, familiar with basic Microsoft O365 appsEnjoy working in a rapidly changing area, quickly responding to emerging issues

Desirable skills:

Prior experience as an EO or in an outer office roleSecurity clearance�

Applicants are not required to hold any level of security clearance to apply, but will need to willing to undergo Security Clearance (SC) upon appointment.

Behaviours

We'll assess you against these behaviours during the selection process:

Delivering at PaceCommunicating and InfluencingManaging a Quality Service

We only ask for evidence of these behaviours on your application form:

Delivering at PaceCommunicating and Influencing

Benefits

Alongside your salary of �28,300, Ministry of Defence contributes �8,198 towards you being a member of the Civil Service Defined Benefit Pension scheme. Learning and development tailored to your roleAn environment with flexible working optionsA culture encouraging inclusion and diversityA with an average employer contribution of 27%Annual leave is 25 days on appointment, increasing by 1 day per financial year up to a maximum of 5 additional daysPosts based in London will attract the relevant London weighting

Where business needs allow, some roles may be suitable for a combination of office and home-based working.� This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at .

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey � we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

  • Executive Assistant to Director Defence Innovation

    3 days ago

    London, Greater London, United Kingdom Ministry of Defence Full time

    Job Description**Role Overview**The Executive Assistant to Director Defence Innovation will provide high-level administrative support to the Director, ensuring the smooth operation of the Defence Innovation team.Key Responsibilities:Manage and own the Director's diary, arranging and de-conflicting meetings in line with the Director's needs.Research and book...

  • Executive Assistant to Director Defence Innovation

    3 days ago

    London, Greater London, United Kingdom Ministry of Defence Full time

    Job Description**Role Overview**The Executive Assistant to Director Defence Innovation will provide high-level administrative support to the Director, ensuring the smooth operation of the Defence Innovation team.Key Responsibilities:Manage and own the Director's diary, arranging and de-conflicting meetings in line with the Director's needs.Research and book...

  • Executive Assistant to Director Defence Innovation

    4 days ago

    London, Greater London, United Kingdom Ministry of Defence Full time

    Job SummaryThe Defence Innovation Directorate is a key component of the Ministry of Defence's approach to addressing the challenges of the 21st century. This role sits within the Chief of Staff area, working closely with the Defence Innovation Unit (DIU) and the Defence and Security Accelerator (DASA).The Defence Innovation Unit is responsible for leading...

  • Executive Assistant to Director Defence Innovation

    3 days ago

    London, Greater London, United Kingdom Ministry of Defence Full time

    Job SummaryThe Defence Innovation Directorate is a key component of the Ministry of Defence's approach to addressing the challenges of the 21st century. This role sits within the Chief of Staff area, working closely with the Defence Innovation Unit (DIU) and the Defence and Security Accelerator (DASA).The Defence Innovation Unit is responsible for leading...

  • Defence Digital

    3 months ago

    London, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 289054**Salary**: - £27,950**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - MOD - Strategic Command**Type of role**: - Administration / Corporate Support - Business Management and Improvement**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs...

  • Defence Afghan Relocation

    3 weeks ago

    London, United Kingdom Ministry of Defence Full time

    Job summaryThis post is advertised as a permanent position as it is expected to be required for at least 2 years and for the life of the DARR Directorate.��This role will be based at MOD Main Building. The team support hybrid working with a mixture of home/office-based working. This position is advertised at 37 hours per...

  • Executive Assistant to Deputy Directors

    1 week ago

    London, Greater London, United Kingdom Ministry of Defence Full time

    Job SummaryThis is a permanent position that requires a minimum of 2 years' commitment and is expected to last for the life of the Defence Afghan Relocations and Resettlement (DARR) Directorate. The role will be based at the Ministry of Defence Main Building and involves a mix of home and office-based working.Key ResponsibilitiesDevelop a positive and...

  • Defence Afghan Relocation Assistant

    1 week ago

    London, Greater London, United Kingdom Ministry of Defence Full time

    Job SummaryThis is a permanent position that requires a minimum of 2 years' commitment and is expected to last for the life of the Defence Afghan Relocations and Resettlement (DARR) Directorate. The role will be based at the Ministry of Defence Main Building and involves a mix of home and office-based working.The DARR Directorate was established in 2022 to...

  • Dno - Executive Assistant to Managing Director

    3 months ago

    London, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 302887**Salary**: - £27,950- The post will attract the relevant London Recruitment and Retention Allowance- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Executive Officer- D**Contract type**: - Permanent**Business area**: - MOD - Defence Nuclear Organisation**Type of...

  • Executive Assistant to The Director

    3 months ago

    London, United Kingdom Department for Science, Innovation & Technology Full time

    **Details**: **Reference number**: - 342043**Salary**: - £26,325 - £32,465- National: £26,325 - £28,070; London: £30,050 - £32,465- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Executive Officer**Contract type**: - Fixed term**Length of employment**: - 1 year FTA/ Maternity Cover**Business area**: - DSIT -...

  • Head of Innovation

    3 months ago

    London, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 297673**Salary**: - £66,490- Posts based in London will attract the relevant London weighting.- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Grade 6**Contract type**: - Permanent**Business area**: - MOD - Head Office & Corporate Services**Type of role**: - Analytical -...

  • Defence Risk and Assurance

    3 months ago

    London, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 294992**Salary**: - £42,540- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Senior Executive Officer**Contract type**: - Permanent**Business area**: - MOD - Head Office & Corporate Services**Type of role**: - Analytical - Policy - Risk Management**Working pattern**: - Flexible...

  • Executive Chef

    1 week ago

    London, Greater London, United Kingdom Defence Full time

    About the RoleWe are seeking an experienced and ambitious Chef to join our team at Defence, a leading food service company in the UK. As a key member of our culinary team, you will be responsible for preparing and serving high-quality food to our clients and customers.Key ResponsibilitiesFood Preparation and Service: Prepare and serve delicious, high-quality...

  • Executive Chef

    1 week ago

    London, Greater London, United Kingdom Defence Full time

    About the RoleWe are seeking an experienced and ambitious Chef to join our team at Defence, a leading food service company in the UK. As a key member of our culinary team, you will be responsible for preparing and serving high-quality food to our clients and customers.Key ResponsibilitiesFood Preparation and Service: Prepare and serve delicious, high-quality...

  • Deputy Head Innovation

    3 months ago

    London, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 297801**Salary**: - £56,530- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Grade 7**Contract type**: - Permanent**Business area**: - MOD - Head Office & Corporate Services**Type of role**: - Analytical - Architecture and Data - Business Management and Improvement - Digital -...

  • Defence Afghan Relocation

    3 months ago

    London, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 355052**Salary**: - £43,080- Posts based in London will attract the relevant London weighting.- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Senior Executive Officer**Contract type**: - Fixed term - Loan**Length of employment**: - 23 Months**Business area**: - MOD - Head...

  • Defence Systems Engineer

    2 weeks ago

    London, Greater London, United Kingdom Defence Full time

    Key ResponsibilitiesAs a Through Life Engineer in our Defence organisation, you will be responsible for:Progressing design for support objectives to ensure the reliability and maintainability of our defence systems.Exploiting new and existing technologies to facilitate through life support and reduce lifecycle costs.Acting as a focal point within project...

  • Public Sector Defence Director

    7 days ago

    London, Greater London, United Kingdom Capgemini Invent Full time

    About the RoleWe are seeking a highly experienced and skilled Director to join our Public Sector Defence team at Capgemini Invent. As a Director, you will be responsible for leading our clients in the Defence and MOD sectors through strategic transformation and innovation.Key ResponsibilitiesDevelop and expand Capgemini's impact across Defence and MOD,...

  • Public Sector Defence Director

    1 week ago

    London, Greater London, United Kingdom Capgemini Invent Full time

    About the RoleWe are seeking a highly experienced and skilled Director to join our Public Sector Defence team at Capgemini Invent. As a Director, you will be responsible for leading our clients in the Defence and MOD sectors through strategic transformation and innovation.Key ResponsibilitiesDevelop and expand Capgemini's impact across Defence and MOD,...

  • Defence Strategy

    3 weeks ago

    London, Greater London, United Kingdom KPMG-UnitedKingdom Full time

    About the Team We are a dynamic and fast-paced team of consultants dedicated to providing strategic advice to corporate, public sector, and private equity clients in the defence industry. Our mission is to empower C-level executives with innovative solutions to navigate the ever-evolving demands of this sector. As part of KPMG's Strategy & Performance...