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Governance Officer

1 month ago

Edinburgh, United Kingdom Blue Arrow Full time
Job Description

Blue Arrow Edinburgh are currently recruiting for a Governance Officer to join our public sector client, based in Edinburgh. This is initially a 12 week contract role, with potential extension. The successful candidate will be responsible for providing secretariat for the Board and subcommittees as well as the Senior Leadership Team.

Main duties:
* Provide a cohesive secretariat function to support the smooth and efficient operation of all Governance Committee meetings, including those of the Board, Audit and Risk Management Committee, Remunerations and Appointments Committee, and Joint Board's as required.
* As part of the secretariat function provided; draft and disseminate agendas, take accurate minutes, collate and format reports, and provide efficient tracking and monitoring of governance and reporting requirements.
* Act as the key point of contact for Board members, providing support with correspondence, administrative services, as well as travel and accommodation booking.
* Manage the strategic risk register on behalf of SLT
* Manage the business planning of the organisation ensuring that objectives are monitored across the organisation
* Coordinate, manage and deliver the production of timely and relevant management information and analysis to the Board, Committees, SLT, Regions, CHS colleagues and relevant partners, to inform and support decision making and policy from strategic to local level across the Children's Hearings System. This involves the use of data analytics software (MS PowerBI).
* Provide proactive and comprehensive administrative support and diary management to the Chief Executive, taking the initiative to resolve conflicts and issues.
* Manage the CEO and National Convener mailboxes, proactively responding to and progressing actions where appropriate.
* Support the CEO in the monitoring of senior leadership priorities and actions, tracking progress and providing updates to the CEO and Senior Leadership Team on a regular basis.
Prepare and/or updates reports, correspondence and other documents as requested.
* Work closely with the Senior Leadership Team to enable better business planning and communication.
* Work across the organisation communicating with and updating colleagues on behalf of the Senior Leadership Team to support the delivery of objectives and actions.
Additional duties as and when required within the parameters of the post

Skills/experience:

* Effectively initiates dialogue across teams, levels, departments recognising that the client have a shared responsibility to provide the best experience for colleagues and wider stakeholders
* Recognises the value of every contribution and area of expertise within the organisation. This includes building links and networks across teams (internally and externally)
* Creates a supportive team environment by listening and responding to others and creating opportunities for innovation and generation of ideas and actions
* Previous experience in a similar role is essential
* Excellent organisational skills
* experience of managing diaries and calendars for senior level staff members



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