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City Business Events and Conventions Officer

3 months ago

Edinburgh, United Kingdom City of Edinburgh Council Full time

Job Description

Place 

City Business Events and Conventions Officer - fixed term until 30/09/
Waverley Court 

Salary: £26, - £30,
Hours: 36 per week

We are seeking a dynamic City Business Events and Conventions Officer to join our team in promoting Edinburgh as a premier destination for Meetings, Incentives, Conferences, and Exhibitions (MICE). This role is pivotal in supporting senior team members and securing new business events for the city, enhancing its economic and social impact.

Key Responsibilities:

• Reporting and Documentation: Daily and weekly reporting on activities and enquiries, typing and distributing meeting minutes, and managing invitations and RSVPs for events.

• Client Interaction: Act as the first point of contact for all enquiries about city promotion, managing the group inbox, and coordinating responses.

• Event Coordination: Organize city site visits and fam trips for potential clients, including sourcing travel and accommodation, and leveraging member discounts.

• Proposal Management: Handle association, corporate, and incentive enquiries, preparing Requests For Proposals (RFPs), and creating comprehensive bid documents.

• Promotion and Coordination: Assist in promoting and coordinating Ambassador events, maintaining knowledge of member venues and services, and updating the CRM system.

• Content Management: Maintain , assist with social media content, and engage with relevant content to promote Edinburgh.

• Statistics and Reporting: Annually collate statistics on International Association events and submit to ICCA for their rankings.

• Event Participation: Attend relevant business events, conferences, and exhibitions, as well as member showcases and venue launches.

• Administrative Support: Perform various administrative duties to ensure efficient service operations.

If you are passionate about promoting Edinburgh as a leading business events destination and have the necessary skills and experience, we invite you to apply for this exciting opportunity.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page