Executive Assistant to the Deputy Directors

3 weeks ago

Belfast, United Kingdom Department for Science, Innovation & Technology Full time

Job summary

At DSIT we�re all about improving people�s lives by maximising the potential of science & technology.�

We accelerate innovation, investment and productivity through world-class science, research and development.��

We use technology for good by ensuring new and existing technologies are safely developed and deployed across the UK, with the benefits more widely shared.�

We are driving forward a modern digital government which gives citizens a more satisfying experience and their time back.�

We do all this to enable the Government�s 5 national missions: kickstarting economic growth, making Britain a clean energy superpower, taking back our streets, breaking down barriers to opportunity and building an NHS fit for the future.�

Above all, we focus on improving people�s lives. Whether it�s researching new treatments for disease, developing better batteries, reducing burdens through better public services, keeping children safe online, and much more, outcomes for citizens are at the heart of what we do.�

Our Inclusive Environment��

We offer flexible working benefits, employee well-being support and a great pension. We�are�enormously proud�to be a Disability Confident Leader employer. We supportcandidates with adjustments throughout our recruitment process. Information about disability confidence and just some examples of the adjustments that you can request can be found in the reasonable adjustment section below.��

The Civil Service is committed to attract, retain and invest in talent wherever it is�found. To learn more please see the���and the�

Find Out More�

We regularly run events where you can find out more about the department and tips for the application and interview process. You can sign up for upcoming events here:���

You can also follow our LinkedIn Page:�����

Job description

The International and Economic Security Directorate advances the UK�s global vision and economic prosperity. We work to further the government�s foreign policy mission and promote innovation, trade and investment which elevate our position at the forefront of the digital economy. We ensure that British values of democracy and open society are placed at the centre of a secure digital and technological international landscape.

This role sits in the Director�s Private Office, in the International and Economic Security Directorate. Our team supports the director and deputy directors as they work on an exciting and fast moving agenda. You will also offer vital support to the directorate as a whole as well as acting as point of contact and an initial representative for the division across Whitehall and to external stakeholders.

Person specification

Key responsibilities

This is a fantastic opportunity to join our department as it leads on one of the most exciting and vital policy areas facing the UK. We are looking for an Executive Assistant to support our deputy directors to help manage their time as effectively as possible to meet their wider objectives.

The post holder will provide a proactive and comprehensive service which will be spent organising and managing the fast moving diaries of the deputy directors. This may also include preparing agendas, presentations and setting up meetings with both internal and a wide range of external stakeholders in a timely manner. You will take responsibility in creating daypacks and ensure briefings are distributed as well as taking a lead on ensuring actions are completed. You must be able to respond to enquiries and requests using judgement to prioritise and highlight key issues. Additional responsibilities will include organising and booking domestic and international travel, event and meeting arrangements, supporting the directors office team as they in turn support the directorate as a whole for both corporate and pastoral duties.

The role will put you in the heart of the International and Economic Security�s fast-paced and challenging agenda. The individual needs to be well organised and able to make quick and independent decisions about their own priorities and those of the director and deputy director.

It would suit somebody new to the Civil Service and keen to develop a policy career, as well as experienced corporate support professionals.

Skills and experience

Essential Requirements:

Excellent organisational skills and a proven ability to quickly grasp what is needed and deliver at pace.Excellent written and oral communication skills.Strong capability in using Microsoft Office applications.
Good stakeholder management skills, and the ability to build effective relationships with a variety of people.
Ability to understand and present data.

Desirable Skills:

Experience working as a personal or executive assistant, or in corporate support.
Experience of diary management and inbox support.

Behaviours

We'll assess you against these behaviours during the selection process:

Making Effective DecisionsWorking TogetherDelivering at PaceCommunicating and Influencing

We only ask for evidence of these behaviours on your application form:

Making Effective Decisions

Benefits

Alongside your salary of �26,325, Department for Science, Innovation & Technology contributes �7,107 towards you being a member of the Civil Service Defined Benefit Pension scheme.

The Department for Science, Innovation and Technology offers a competitive mix of benefits including:

A culture of flexible working, such as job sharing, homeworking and compressed hours.Automatic enrolment into the , with an average employer contribution of 27%.A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.Access to a range of retail, travel and lifestyle employee discounts.

Office attendance

The Department operates a discretionary hybrid working policy, which provides for a combination of working hours from your place of work and from your home in the UK. The current expectation for staff is to attend the office or non-home based location for 40-60% of the time over the accounting period.

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