Commercial Assistant
2 months ago
Overall Objective:
- To support the business/project administration function covering a variety of administrative tasks set by the Commercial and Delivery leadership teams
- To manage own time to enable specific responsibilities to be undertaken in line with other team members deadlines and to the accuracy required
- To support commercial teams in the implementation of the systems and processes used in Commercial Control and Reporting in line with the company /sector procedures and Division specific requirements
- To be proactive and professional in all duties
Key Accountabilities:
- To provide Primary support to commercial team for live projects
- Collate and report relevant commercial data including timesheets, procurement and site owned assets
- Collating and formulating data for project dashboards
Work with commercial team to:
- Manage and oversee the staff allocation and Timesheet database for completeness and accuracy
- Ensure contractual certificates (payment, Completion, Defects etc) are in place
- Manage the subcontract approval process
- Monitor incoming data and maintain accurate registers
Work with finance team to maintain accurate costs, including, but not limited to:
- Maintaining Cost accruals (GRNI's) for the framework
- Manage the cost transfer process
General responsibilities:
- To take a full role in the implementation of personal development through appraisals and to participate in any identified training or development opportunities
- To action all relevant tasks required by the Commercial Manager / Managing QS in a timely and professional manner
- To recognise the importance of fairness and equality in the workplace, to treat everyone with dignity and respect
Key Measurements:
- Accuracy to detail and presentation of work
- Accuracy of being aware of, and meeting deadlines
- Proactive approach and attitude to all work tasks
- Proactive approach to personal and role development
- Development of others – supporting QA and Document control process
Personal Skills:
- Proactive Communication Skills
- Attention to detail and accuracy
- Excellent time management skills
- Good planning and organisational skills
- Ability to multi task
- Ability to work well under pressure
- Strong level of organisation
- Ability to be proactive e.g. during quiet business times
- Ability to work alone and as part of a team
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