Office Manager

1 month ago

London Central, United Kingdom Merrifield Consultants Full time

Merrifield Consultants are delighted to be partnering with an International Membership Organisation to recruit an experienced Office Manager.

  • Salary: 40, ,000/annum
  • Contract: Permanent, full-time
  • Location: Central London, UK
  • Hybrid: 3 days a week in the office

The Office Manager will play a key role in ensuring the seamless operation of their London office, facilitating an environment conducive to enhanced staff productivity, collaboration, and overall efficiency. They will oversee various aspects of office management, from facilities and IT coordination to risk management and event planning, contributing significantly to the organisation's success and smooth functioning.

Responsibilities:

Facilities & Office Management:

  • Maintain a positive relationship with the proprietor and oversee premises management.
  • Coordinate relocation projects and manage health and safety arrangements.
  • Supervise workplace suppliers and manage budget expenditure.
  • Plan and manage internal events to foster collaboration.

ESG:

  • Coordinate the organisation's response to Environmental, Social, and Governance objectives.
  • Collaborate with suppliers to collect necessary data and implement recommendations.

Risk Management:

  • Monitor and update GDPR policies, facilitate staff training, and maintain compliance.
  • Assist in drafting risk assessments for events and manage staff travel recording.
  • Develop and test Business Continuity plans and maintain contract and policy databases.

IT:

  • Assist in onboarding new staff and provide first-line IT support.
  • Manage inventory, purchase hardware, and coordinate software licenses.
  • Facilitate internal IT projects and committee meetings.

Miscellaneous:

  • Provide support to other departments and undertake project management tasks.
  • Potentially attend the Annual Conference to provide support as required.

Person specifications:

  • Proven experience as an Office Manager or similar role, dealing with senior professionals.
  • Knowledge of Health & Safety and GDPR, operational IT management experience, budget management skills, proficiency in MS 365 apps.
  • Strong organisational and multitasking skills, excellent communication and interpersonal skills, attention to detail, adaptability, ability to work under pressure, and flexibility.
  • Excellent written and verbal communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders.
  • Strong PROCESS approach and ability to adhere to clear methods and established processes.
  • Committed to providing a high-level Office Management function.

If you are a dedicated and experienced Office Manager looking to contribute to the smooth operation of an international organisation, we invite you to apply.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

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