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Lead Administrative Services Coordinator
3 months ago
Job Description Lead Administrative Services Coordinator Location Paisley PA :
Work Schedule
OtherEnvironmental Conditions
OfficeJob Description
- Lead Administrative Services Coordinator
Position Summary:
To provide administrative support to the Inchinnan site Operational Support team interacting with all other departments across the site, ensuring efficient running of the maintenance activities of the site.
Main Responsibilities:
- Duties of the Administrative Assistant include providing support the team.
- Assisting in daily office needs and running our company's general administrative activities, listed as follows; Assist in the preparation of regularly scheduled reports; Develop and maintain a filing system; Maintain the department's Standard Operating Procedures and Work Instructions, WIN's.
- Administration of CMMS system including handling the electronic data input: planned and unplanned maintenance activities, calibration and work requests.
- Run department metrics for operations Dashboard and report to Operations daily meetings including overdue PPMs, Calibrations & Work requests
- Manage New Asset Registration process, ensure new assets brought to site are collated and added to the CMMS system.
- Supporting audits and providing vital documentation on request
- Work with on site vendors for example Mitie, OCS, engage with meetings and on site services.
- Coordinating external services, calibrations, inspections, and repairs (if required)
- Provide general support to visitors
- Update and maintain office policies and procedures
Minimum Requirements/Qualifications:
- Administrative experience working with senior level management. Proven work experience as a Service Coordinator or similar role
- Strong work ethic and service skills
- Excellent communication, interpersonal skills , written and verbal communication skills.
- Strong record-keeping and analytical skills and show attention to detail
- Solid understanding of office equipment like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and able to prioritize work.
- Attention to detail and problem solving skills; ability to prioritise
The ideal candidate should have excellent verbal and written communication skills and be able to coordinate their work using tools like Microsoft office.
