Events and Partnerships Coordinator

2 weeks ago

London, Greater London, United Kingdom Imperial College London Full time

Job summary

We are looking for a hardworking Events and Partnerships Coordinator which is a newly crafted role within the venues team. The venues team is an integral part of the Student's Union, running and delivering high quality events and operations across 4 bars and 1 nightclub in the heart of Imperial College campuses in central London.

Working in an exhilarating and inspiring atmosphere you will bring your strong planning and logistical skills to the fore, assisting the Events & Partnerships Manager with the day-to-day management and development of all the Unions partnerships and events. In such a fast-paced environment you will become adept at networking and establishing relationships as there will be close collaborating with external vendors and sponsors. We are looking to find a person who will have excellent organisational and customer service skills to ensure our clients and partners are left feeling great

There should also be a good grasp of knowing current event trends and being able to deliver experiences from concept to execution. The Events & Partnerships Coordinator is expected to attend and work at all the venues across all campuses on, at least, a fortnightly basis and ensure all venues adhere to legislation and policies relating to licensing law, health & safety, and food hygiene.

We requires someone with sound judgement and who can be confident and amiable when communicating. The role requires multitasking, prioritising workload and forward planning in a busy environment.

Above all, we want your dedication and focus to match ours on helping to deliver the highest standard of customer and client experience which is paramount to our teams' success

(Please note that this is a re-advertisement of this role and therefore applications made previously will not be considered).

Duties and responsibilities

The Events & Partnerships Coordinator will support the growth of the Unions advertising commercial income, promote our services, maintain relationships with external sponsors and partners and deliver exceptional student experiences through events across the Imperial College student calendar, such as Welcome Week and Summer Ball.

They will support the Venue Management team and other internal stakeholders to deliver successful events and partnerships, ensuring that the impact of these activities is measured to inform continuous improvement in our work.

With the support of the Events & Partnerships Manager, the post holder will manage all ICU partnerships with key brands, businesses and media partners as well as private hirer of ICU spaces, and initiate, develop, monitor and manage partnerships to achieve income targets set annually. They will ensure the timely and efficient response to queries and bookings, invoicing and advancing where needed to ensure our clients have a positive experience in dealing with the Union, and that relationships are nurtured.

The full duties and responsibilities are set out in the Job Description and Person Specification.

Essential requirements

Demonstrable commitment to ongoing professional development
Experience of working within a sales environment and driving sales
Experience of working with commercial partners
Experience of managing and costing events to a budget
Experience of planning events and producing function sheet details and room bookings
A working knowledge of current event trends across different demographics but particularly students
A working knowledge of Health and Safety legislation, COSHH and relevant best practice
Excellent administrative, organisational and time-management skills with the ability to prioritise and work on multiple projects simultaneously
Proactive, respectful and team mind-set with the ability to also work autonomously
Exceptional verbal and written communication skills with the ability to understand the requirements of a marketing brief and deliver against it
Ability to build strong relationships and present information to a range of audiences in a clear, accurate and confident way to meet the desired outcomes
Ability to plan monitor and implement projects to agreed deadlines and financial targets, often with conflicting priorities
Excellent personal organisational skills and ability to work with other teams, departments and external organisations to achieve objectives

Further information

Please note this role is with the Students' Union. We're a registered charity in our right, with our own governance, systems, processes, and objectives. However, we work extremely closely with Imperial College London, so you'll also be joining a wider community of staff working within higher education. If you've never worked in a students' union, or are unsure why it's different, we encourage you to get in contact. It's a brilliant place to work.

As an employee of Imperial College, you will be part of lively community and work in a friendly and relaxed environment. Our aim is to provide to all our employees an encouraging and relaxed working environment with an emphasis on personal development and work-life balance. Based on that we offer:

flexible working hours
generous pension scheme
25 days holiday (plus 6/7 extra days per year for College Christmas and Easter closures)
bicycle loan scheme
season ticket loan
health benefits
excellent professional development opportunities and many more.

More information can be found on the Imperial College Benefits page:

To apply for the role please complete the online application form.

We are running a characteristic anonymised application process for this recruitment as part of the College's commitment to equal opportunities and eliminating discrimination. Applicants will be assigned an application reference number and applicants' names will not be visible to recruiting managers until the interview stage. You will not be required to attach a CV. Please also refrain from including your name in your supporting statement.

Should you require any further details on the role please contact the People team on

Closing date: 2nd June 2024

We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability. We particularly encourage applications from Black, Asian and other racial minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. If there are any reasonable adjustments needed through the process, we will accommodate as much as possible.

  • Event Coordinator

    4 weeks ago

    London, Greater London, United Kingdom JR United Kingdom Full time

    Event CoordinatorSits in a global events teamHybrid working – 3 from homeOne of the US law firms is looking for an Events Coordinator for their London office. It sits in the global events team and will see you supporting on events for Europe. This hands on role will work alongside an Events Specialist on a range of events.This is a fantastic opportunity...

  • Events Coordinator

    2 days ago

    London, Greater London, United Kingdom Pepperpot Centre Full time

    About UsThe Pepper Pot Centre is a vital, Caribbean & other BME community resource for the over 60s in Kensington & Chelsea and neighbouring Boroughs, seeking to combat discrimination, isolation, depression and loneliness and help our members to take charge of their lives and live in a healthy and independent manner.Having formally opened our doors in 1981,...

  • Corporate Partnerships Coordinator

    3 days ago

    London, Greater London, United Kingdom Trees for Cities Full time

    ABOUT TREES FOR CITIESTrees for Cities is an ambitious, far-reaching organisation. Trees for Cities is the only charity working on a national and international scale to improve people's lives by planting trees in cities. In a world facing unprecedented threats from climate change, loss of biodiversity and disconnection from nature, our work has never been...

  • Events Coordinator

    7 days ago

    London, Greater London, United Kingdom CHS Alliance Full time

    Events coordinator · Time commitment: 80% to 100%· Contract type: 6 months Fixed term contract (mid June – mid December)· Location: UK based (remote) or other locations considered for the right candidate if hosted by a CHS Alliance member· Reports to: Director of Communications and Network Engagement· Direct Reports: N/A· Grade: A· Salary: Between...

  • Marketing and Events Coordinator

    4 weeks ago

    London, Greater London, United Kingdom JR United Kingdom Full time

    Marketing and Events Coordinator role at a well-known international law firm. London based, hybrid working. Competitive SalaryThis well-known international law firm is looking for a Marketing and Events Coordinator to support the implementation of internal and external events, webinars and conferences. This role will also work closely with various teams to...

  • College Events Coordinator

    1 month ago

    London, Greater London, United Kingdom University of Westminster Full time

    This post is full time and permanent, working 35 hours per week. This is an exciting opportunity to join the University of Westminster as a College Events Coordinator offering crucial support delivering events in the College of Liberal Arts and Sciences, comprised of four schools: Humanities, Law, Life Sciences and Social Sciences.We are seeking to appoint...

  • Content, Outreach and Events Coordinator

    1 week ago

    London, Greater London, United Kingdom Queen Mary University of London Full time

    About the roleThe new role of Content, Outreach and Events coordinator will play a key role in the Faculty marketing team by supporting content creation, coordinating and organising student recruitment and conversion events, enquiry management and other activity, in order to attract high quality students to our programmes.You will work closely with the...

  • Corporate Partnerships Manager

    1 month ago

    London, Greater London, United Kingdom Action Tutoring Full time

    About the opportunityCorporate partnerships are critical to delivering our mission and ensuring we can support as many children and young people facing disadvantage to open doors to their future. The Philanthropy Team as a whole has a combined target income for the current year of £1.83 million (growing to £2.35m as our target for next year) of which...

  • Partnerships Executive

    7 days ago

    London, Greater London, United Kingdom Chelsea FC Full time

    Partnerships Executive - Stamford Bridge, LondonLocation: Stamford BridgeHours: Permanent hours, any 5 from 7About Us:As a member of the Chelsea team you will become part of a long and proud history in the heart of iconic west London, which dates back to the club's founding in 1905. Since that time the club has won every major domestic and international...

  • Meeting and Events Sales Coordinator

    1 month ago

    London, Greater London, United Kingdom Edwin Royce Recruitment Ltd Full time

    Meeting Sales and Events CoordinatorAny additional information you require for this job can be found in the below text Make sure to read thoroughly, then apply. Are you someone who loves sales and organizing events? Do you thrive in a busy environment where things are always changing? If yes, we have a great job for you as a Meeting Sales and Events...

  • Gay Men's HIV Prevention Coordinator – GMI Partnership

    7 days ago

    London, Greater London, United Kingdom METRO Charity Full time

    The post holder will coordinate and provide information-based sexual health outreach services, testing and brief HIV prevention interventions in commercial venues and at events across London. Interventions will predominantly target people who may be at higher risk of HIV and STI acquisition, particularly amongst higher prevalence communities such as Gay,...

  • Global Events Operations Coordinator

    7 days ago

    London, Greater London, United Kingdom MMC Corporate Full time

    We are seeking candidates for the following position based in the London office:Global Events Operations CoordinatorPlease note that this role is being offered as a 1 year rolling contract.What can you expect?We are looking for an organised, tech savvy candidate with great communication skills to work alongside our Senior Event Planners to assist with...

  • Head of Partnerships

    4 weeks ago

    London, Greater London, United Kingdom TN United Kingdom Full time

    Job Title Head of Partnerships Salary: £50,000 + BonusLocation: London We are working with a specialist events business who are seeking a Head of Partnerships join their team. As a brand they are super passionate about great food, fantastic service, and providing amazing experiences for their guests This is an exciting role with the scope for an ambitious...

  • Events Officer

    3 weeks ago

    London, Greater London, United Kingdom London Borough of Richmond upon Thames and London Borough of Wandsworth Full time

    Events OfficerWandsworth Council is a dynamic local authority in London, committed to delivering excellent services and making a positive impact on our diverse community. We are looking for a talented Events Officer to join our team and help us effectively communicate our initiatives, engage residents, and drive positive change in the borough. Check out the...

  • Operations Coordinator

    7 days ago

    London, Greater London, United Kingdom Alvarez and Marsal Full time

    Description Operations Coordinator – LondonAlvarez & Marsal (A&M) is a global professional services firm specialising in turnaround and interim management, performance improvement and business advisory services. A&M delivers specialist operational, consulting and industry expertise to management and investors seeking to accelerate performance, overcome...

  • Senior Marketing and Partnerships Officer

    3 weeks ago

    London, Greater London, United Kingdom London Borough of Richmond upon Thames and London Borough of Wandsworth Full time

    Senior Marketing Publications and Partnerships OfficerWandsworth Council is a dynamic local authority in London, committed to delivering excellent services and making a positive impact on our diverse community. We are looking for a Senior Marketing Partnerships Officer to join our team and help us effectively communicate our initiatives, engage residents,...

  • Events Manager

    3 weeks ago

    London, Greater London, United Kingdom The Not Forgotten Full time

    We have an exciting opportunity to join our Events team at The Not Forgotten as a hands-on operational Events Manager. We are looking for a professional events coordinator who seeks greater autonomy and managerial responsibility, while still being an expert at and willing to deliver the nuts and bolts of a wide variety of events within a very small team....

  • Marketing Coordinator

    4 days ago

    London, Greater London, United Kingdom Charity People Full time

    Marketing CoordinatorThe Victory Services ClubLocation: Hyde Park, West LondonSalary: £30,000 per annum Hybrid Working - 4 days a week in the office, 1 day at home Charity People are delighted to be working in partnership with the Victory Services Club to recruit a permanent Marketing Coordinator. The Victory Services Club (VSC) is a successful charity...

  • Partnerships and Programmes Manager

    1 month ago

    London, Greater London, United Kingdom Imperial College London Full time

    Location / Campus: South Kensington Campus - HybridJob summaryThis is an exciting opportunity to join Imperial College London's Global Development Hub to support academic community-building and external partnerships in a global development context. The role will support the fostering of new partnerships and opportunities with a wide range of stakeholders,...

  • Study Abroad Partnership Officer

    1 month ago

    London, Greater London, United Kingdom Prospectus Full time

    We're excited to partner with one of London's leading universities to seek a temporary Study Abroad and Partnership Officer. In this full-time role (35 hours per week), you'll provide crucial administrative support during a busy period. Initially, the position will run for 2 months with potential for extension.In this post you will have the opportunity of...