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Accounts Payable Administrator

3 months ago

Gatwick, United Kingdom CAE Full time

About This Role

Join CAE's Civil Aviation Training team as Accounts Payable Administrator at our Flight Training Centre in Gatwick, West Sussex or alternatively Burgess Hill, West Sussex.

The role we are offering you

In this role you will be part of our five people strong Accounts Payable Shared Services Center team working across different entities in Europe such as Scandinavia, Belgium, the Netherlands, Poland and the UK.

Key Job Responsibilities

  • Process Non PO (coding required) and PO invoices received for approval, ensuring these are appropriately authorized on timely basis.
  • Download invoices from portals.
  • Upload all end of day invoices.
  • Run weekly payment prelims (inc expenses) and supply cash forecast and obtain approval.
  • Complete payment process.
  • Post direct debits and liaise with Finance Analyst on unposted payments.
  • Reconcile supplier statements, where applicable, and follow up on any outstanding matters.
  • Review the hold/reject and aging reports to ensure supplier(s) accounts are always in a "clean" position.
  • Dealing with supplier queries (via email , Teams and letter) in an effectively and professional manner.
  • Liasing with the Finance Analyst team and dealing with any of their queries.

Monthly tasks

  • Interco invoices and confirming balances.
  • Closing AP & PO ledger.

Our ideal candidate:

  • Ideally brings first work experience from a similar role or has worked in accounting before.
  • Has an understanding of double entry bookkeeping.
  • Brings multi-currency knowledge. (desirable)
  • Has strong IT skills (in particular MS Excel but also MS Word and MS Outlook) and the technical ability to learn new systems quickly. In this role you will be using Oracle R11, R12 and Cloud, Ariba and Co-Pilot an invoice processing software.

What kind of person will succeed in this team?

You have strong attention to detail, and you are well-organised with strong communication skills. As a pro-active individual you enjoy collaborating with other departments and you prefer to work in fast-paced and corporate business environment.

Location:

The full-time and permanent role is based at either our Business Aviation Training Centre in Burgess Hill or Gatwick, West Sussex. We operate a hybrid working approach with minimum 2 days in the office. The working hours of the role are Monday to Friday, 39 hours a week.

CAE offers

Attractive benefits including a flexible holiday policy and flexi-time scheme.

Private health insurance (BUPA)

Healthcare cash plan

Pension scheme

Life Assurance & more

With over 13,000 employees located in 35 countries, CAE is a global leader in training for the civil aviation, defence and security, and healthcare markets. To learn more:

#LI-MM2

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer

CAE is an equal-opportunity employer committed to diversity, equity, and inclusion. As "One CAE," we take affirmative action to ensure equal opportunity for all applicants regardless of race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, Veteran status, age, or other legally protected characteristics.

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. If reasonable accommodation is needed to participate in the job application or interview process, please get in touch with us at rh-