Current jobs related to Facilities Administrator/Coordinator - Cambridge, Cambridgeshire - Bidwells LLP

  • Facilities Management Coordinator

    1 week ago

    Cambridge, Cambridgeshire, United Kingdom Expertia AI Technologies Pvt Ltd Full time

    Job Title: Apprentice Facilities CoordinatorJob Summary:Expertia AI Technologies Pvt Ltd is seeking a highly organized and detail-oriented Apprentice Facilities Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our facilities management team.Key Responsibilities:Administrative Support: Provide...

  • Facilities Management Coordinator

    1 week ago

    Cambridge, Cambridgeshire, United Kingdom Expertia AI Technologies Pvt Ltd Full time

    Job Title: Apprentice Facilities CoordinatorJob Summary:Expertia AI Technologies Pvt Ltd is seeking a highly organized and detail-oriented Apprentice Facilities Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our facilities management team.Key Responsibilities:Administrative Support: Provide...

  • Facilities Management Coordinator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Expertia AI Technologies Pvt Ltd Full time

    Job Title: Apprentice Facilities CoordinatorJob Summary:Expertia AI Technologies Pvt Ltd is seeking a highly organized and detail-oriented Apprentice Facilities Coordinator to join our team. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our campus facilities.Key Responsibilities:Administrative...

  • Facilities Management Coordinator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Content-Whale Full time

    **Job Summary**The Content-Whale is seeking a highly skilled and organized Facilities Management Coordinator to join our team. As a key member of our administrative staff, you will be responsible for the overall management of our campus facilities.Key Responsibilities:Facilities Management: Oversee the maintenance and upkeep of our campus facilities,...

  • Facilities Management Coordinator

    1 week ago

    Cambridge, Cambridgeshire, United Kingdom Content-Whale Full time

    **Job Summary**The Content-Whale is seeking a highly skilled and organized Facilities Management Coordinator to join our team. As a key member of our administrative staff, you will be responsible for the overall management of our campus facilities.Key Responsibilities:Facilities Management: Oversee the maintenance and upkeep of our campus facilities,...

  • Facilities Operations Coordinator

    1 month ago

    Cambridge, Cambridgeshire, United Kingdom Toshiba EMEA Full time

    Toshiba EMEA is seeking a skilled Facilities Operations Coordinator to oversee our administrative functions at our site.This position is a permanent, full-time role requiring 35 hours per week. Please be aware that due to the specific demands of this position, hybrid working arrangements are not available.As part of a dedicated team, your responsibilities...

  • Facilities Coordinator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Redline Group Ltd Full time

    Job Summary:We are seeking an experienced Administrative Manager to join our team at Redline Group Ltd. As an Administrative Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring a smooth and efficient work environment.Key Responsibilities:Office Operations: Oversee the general administration of the office,...

  • Facilities Operations Coordinator

    1 month ago

    Cambridge, Cambridgeshire, United Kingdom Toshiba EMEA Full time

    Toshiba EMEA is seeking a skilled Facilities Operations Coordinator to oversee our administrative functions and site management.This position is a permanent, full-time role requiring 35 hours per week. Please note that due to the specific requirements of this position, hybrid working arrangements are not available.As part of a dedicated team, your...

  • Facilities Coordinator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom University of Cambridge Full time

    Job SummaryThe Milner Therapeutics Institute at the University of Cambridge is seeking a highly motivated and organized Facilities Coordinator to support the maintenance of our research facilities. This is an exciting opportunity to join a dynamic team and contribute to the delivery of cutting-edge research.About the RoleThe Facilities Coordinator will...

  • Facilities Coordinator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom University of Cambridge Full time

    Job SummaryThe Milner Therapeutics Institute at the University of Cambridge is seeking a highly motivated and organized Facilities Coordinator to support the maintenance of our research facilities. This is an exciting opportunity to join a dynamic team and contribute to the delivery of cutting-edge research.About the RoleThe Facilities Coordinator will...

  • Facilities Operations Coordinator

    1 month ago

    Cambridge, Cambridgeshire, United Kingdom Toshiba EMEA Full time

    Position Overview: We are seeking a skilled Facilities Operations Coordinator to oversee our administrative functions effectively.Employment Type: This is a permanent, full-time position requiring 35 hours of work per week. Please note that due to the responsibilities involved, hybrid working arrangements are not available.Key Responsibilities:Ensure the...

  • Facilities Coordinator

    1 week ago

    Cambridge, Cambridgeshire, United Kingdom University of Cambridge Full time

    Job SummaryThe Milner Therapeutics Institute at the University of Cambridge is seeking a highly motivated and organized Facilities Coordinator to support the maintenance of our research facilities. As a key member of our team, you will play a crucial role in ensuring the smooth operation of our laboratories and office spaces.Key ResponsibilitiesMaintain...

  • Facilities Coordinator

    1 week ago

    Cambridge, Cambridgeshire, United Kingdom University of Cambridge Full time

    Job SummaryThe Milner Therapeutics Institute at the University of Cambridge is seeking a highly motivated and organized Facilities Coordinator to support the maintenance of our research facilities. As a key member of our team, you will play a crucial role in ensuring the smooth operation of our laboratories and office spaces.Key ResponsibilitiesMaintain...

  • Administrative Operations Coordinator

    1 month ago

    Cambridge, Cambridgeshire, United Kingdom Agfa Inkjet Solutions Full time

    Job Objective: To serve as the primary liaison for all employees and visitors while delivering comprehensive administrative assistance to the Operations team.Key Responsibilities:Overseeing the telephone switchboard, welcoming and guiding visitors.Coordinating the receipt and dispatch of mail.Arranging and tracking room reservations.Supporting security and...

  • Administrative Coordinator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Guillevin International Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Guillevin International. As an Administrative Associate, you will provide administrative support to our managers and team members, ensuring the smooth operation of our business centre.Key ResponsibilitiesAdministrative SupportManage and coordinate...

  • Administrative Coordinator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Guillevin International Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Guillevin International. As an Administrative Associate, you will provide administrative support to our managers and team members, ensuring the smooth operation of our business centre.Key ResponsibilitiesAdministrative SupportManage and coordinate...

  • Residential Facilities Coordinator

    1 month ago

    Cambridge, Cambridgeshire, United Kingdom St Johns College University of Cambridge Full time

    St John's College, a prominent institution within the University of Cambridge, is looking for a Residential Facilities Coordinator to oversee the management of the College's residential accommodations, which encompass Fellows Rooms, Student Rooms, and the Masters Lodge. This role presents an exciting opportunity for an enthusiastic individual to shape and...

  • Facilities Coordinator Assistant

    3 days ago

    Cambridge, Cambridgeshire, United Kingdom University of Cambridge Full time

    About the RoleThe Milner Therapeutics Institute is seeking a highly motivated Assistant Facilities Coordinator to support the maintenance of the Institute's facilities, ensuring research is delivered effectively. This is an exciting opportunity to join a pioneering, forward-thinking, and strategic workforce that is continuously evolving and growing.Key...

  • Facilities Coordinator Assistant

    3 days ago

    Cambridge, Cambridgeshire, United Kingdom University of Cambridge Full time

    About the RoleThe Milner Therapeutics Institute is seeking a highly motivated Assistant Facilities Coordinator to support the maintenance of the Institute's facilities, ensuring research is delivered effectively. This is an exciting opportunity to join a pioneering, forward-thinking, and strategic workforce that is continuously evolving and growing.Key...

  • Facilities Coordinator Assistant

    6 days ago

    Cambridge, Cambridgeshire, United Kingdom University of Cambridge Full time

    About the RoleThe Milner Therapeutics Institute is seeking a highly motivated and organized Assistant Facilities Coordinator to support the maintenance of the Institute's facilities, ensuring research is delivered effectively. This is an exciting opportunity to join a pioneering and forward-thinking workforce that is continuously evolving and growing.Key...

Facilities Administrator/Coordinator

4 months ago

Cambridge, Cambridgeshire, United Kingdom Bidwells LLP Full time

Location:
Cambridge Science Park

Department:
Investment Property Management

Contract type:
Permanent

Hours: 37

Salary:

DOE
Job Advert
Are you an experienced facilities administrator looking for your next career move?
If so, we're looking for a Facilities Administrator to join our site-based team on the prestigious Cambridge Science Park
The successful applicant will join our Investment and Property Management team.

The Investment & Property Management team undertakes the management of various commercial assets for a range of clients including Cambridge Colleges, Institutions, Property Companies and Family trusts.

The Cambridge Science Park is an asset of Trinity College which is managed by Bidwells.

The Cambridge Science Park was established 52 years ago when Trinity College Cambridge embraced the concept that would change the hi-tech sector in Cambridge, the UK and beyond.

Trinity owns the freehold of the Cambridge Science Park, which today comprises 150 acres, 1.7 million sq ft of high technology and laboratory buildings.

It's home to 7000 people at over 170 companies, ranging from exciting start-ups to some of the world's leading technology businesses.

Job Purpose

We're looking for a proactive and knowledgeable Facilities Administrator to provide Facilities and Property support to tenants and occupiers on the Science Park.

No one day will be the same, so we're looking for someone who is flexible and can handle an ever-changing workload and the successful applicant will also work closely with our in-house Investment and Property team here at Bidwells.


What you'll be doing:

  • Input into service charge management and assist in the production of service charge budget and reconciliation packs to issue to the tenants.
  • Utilities – log monthly meter readings, update spreadsheet for Smartest Energy, change of tenancy.
  • Liaise with tenants regarding various matters as agreed with the facilities/ property manager.
  • Scheduling and booking inspections, preparation of documentation ahead of inspections by the facilities or property Manager
  • Assist with follow-up actions from the inspections, likely to relate to H&S issues and remedial works, as agreed with the facilities/ property manager.
  • Visits to properties to take meter readings, address issues, take photographs and other facilities associated work as agreed with the facilities and property manager.
  • Updating of property handbooks, photocopying/scanning/filing and other administrative tasks as appropriate.
  • Assist with helpdesk and raise actions within designated technology e.g. E-logbooks, as appropriate.
  • Support in contractor management including quotes and access.
  • Gain and maintain knowledge and understanding of building and estate activities across the Portfolio e.g. landlord works or projects, incoming/outgoing tenants through working closely with the facilities and property manager.
  • Support in the management of instructions, purchase orders, invoice approvals between client and IPM e.g. management meeting agendas, minutes, client trackers.
  • Assist in tenant engagement initiatives.
  • Produce monthly report from Property Management Database of Diary Events (RR, LExp, Breaks), analyse data and discuss with Asset Manager for next steps
  • Assist in Health & Safety data logging on the H&S management system/database and ensure any H&S documentation is saved and flagged if non compliant

About you:

  • Previous experience in a Facilities Coordination or Administration position
  • Strong IT skills with a minimum of intermediate level in MS Excel, Word, Outlook, PowerPoint, PDF editor
  • Aptitude to learn new technologies.
  • Ability to prioritise and deal with a varied workload and the competing demands of the team.
  • A self-starter with the ability to work on own initiative and a can-do approach to teamwork.
  • Pro-active & excellent problem-solving skills.
  • Excellent verbal and written communication skills with the ability to build relationships quickly with internal and external stakeholders.
  • Numerate with a high level of attention to detail.
  • Good team worker with excellent interpersonal skills
  • Enjoys a fast paced and teamwork environment
What's in it for you?

Competitive Salary:
We recognise and reward talent with generous salary and group bonus scheme

Comprehensive Benefits:
Including up to 8% matched pension, private medical, medicash plan, your birthday off work and lifestyle discounts and perks

Professional Development:
Continuous learning, study support and promotion opportunities

Innovative Culture:
Be part of a forward-thinking team at the forefront of industry trends

Family Friendly:
We offer enhanced family leave policies to support individuals close to you

Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level.

We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief.

Flexible working requests are considered from day one.

Agencies:
Bidwells does not accept unsolicited resumes and will not be responsible for related fees.
REF-(phone number removed)