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Army – Financial Systems Administrator

3 months ago

Middlesbrough, Middlesbrough, United Kingdom Ministry of Defence Full time

About the job

Job summary

This new Multi-role (MMR) regiment provides an integrated healthcare system within a single unit by integrating Deployed Primary Healthcare, Pre-Hospital Emergency Care, Medical Evacuation and Deployed Hospital Care capabilities.

MMRs provide improved tactical flexibility, agility, clinical continuity and credibility throughout the Operational Patient Care Pathway (OPCP); by combining traditional Field Hospital and General Service Medical Regiment roles into a new type of medical unit, MMRs integrate medical capability at the lowest level.

Here at 214 Multi-role Medical Regiment (214MMR), we are inclusive and dedicated, working to provide an excellent level of financial and administrative support to all of our unit personnel.

We are looking for a friendly, well-organised and adaptable Executive Officer Financial Systems Administrator to join our encouraging and welcoming team of dedicated reserve soldiers, regular soldiers and civil servants at our Headquarters in the Army Reserve Centre, Coulby Newham, Middlesbrough, TS8 0TQ.

This position offers 37 hours per week. In this full-time role, you will have a strong background in customer service, be self-motivated, collaborative, dynamic and pay close attention to detail.

Please be advised that working patterns can be discussed at the interview stage.

Does this sound like the role for you? If so, we would love to hear from you

We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).

Job description

The successful candidate will plan and deliver the financial outputs in support of our widely dispersed personnel. You will be a key team member, adding value to a newly created department who are responsible to the Regimental Administrative Officer (RAO).

You will manage the cash office and will be equipped with all of the training and awareness required to carry out the role. The key deliverable in this role is all financial support for up to 311 personnel attending their Reserve training, which can be in barracks, other locations and overseas.

There will be a requirement to attend 23 days of centrally delivered training within your first 12 months. This is delivered at Worthy Down, Hampshire. This training is to support your ability to use the two key financial management IT systems that are specific to the MOD.

These are:

  • Paxton Plus on a Windows 11 PC (10 days).
  • Cash Office management Application within the MOD Microsoft Office 365 suite and general finance training (13 days).

Person specification

Main Responsibilities:

  • Manage the cash office and associated IT systems.
  • Contribute to the preparation of the annual Bounty paperwork for the Reserve personnel through engagement and assistance with the Administrative Officers (AO) in the dispersed unit locations.
  • Management of controlled documents, railcards, ID cards, cash, cheques, stamps and Unit credit card will be required. These are reconciled monthly and will be checked by the RAO.
  • Carry out routine filing, archiving, destruction and recall of documents where relevant, covering both physical and electronic types.
  • Provide a Local Security Officer facility in respect of the management, creation or deletion of IT system permissions and passwords relating to MOD IT Infrastructure for the personnel within the Regiment.
  • Occasionally manage IT equipment where faults have occurred, or new equipment is received. This requires liaison with Defence Digital personnel.
  • Assume the role of the Senior Civil Servant within the Regiment, focussing upon messaging, assistance and care of up to 10 others in the AO grade.
  • Training will be given in the management of the Payroll for the Army Reserve personnel and given an overview of the administration that gives the authority for it.
  • Familiarisation will be given on the use of other MOD specific IT systems. This will enable you to easily track the required activities and navigate to any policies and files that are relevant to your role.
  • You will also be required to assist in the wider department, within your capabilities, contributing to the overall effectiveness of the team.

The following experience and qualifications are required for this role:

Essential

  • Familiar with Microsoft Office Applications
  • Ability to organise and prioritise work in the face of competing demands.
  • Attention to Detail.

Desirable

  • Whilst there will be opportunities to learn in the role, prior knowledge or training in the following areas are beneficial:
  • Previous experience with financial management.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Communicating and Influencing
  • Making Effective Decisions
  • Delivering at Pace

We only ask for evidence of these behaviours on your application form:

  • Communicating and Influencing

Benefits

Alongside your salary of £28,300, Ministry of Defence contributes £7,641 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%

Apply before 11:55 pm on Thursday 1st August 2024

For further information, and to apply, please visit our website via the "Apply" button below.