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Administrative Assistant

2 months ago

Middleton, United Kingdom PE Global Full time

PE Global is recruiting an administrative assistant for our oil and gas client based in Greengate, Middleton. The role is an initial 3 months contract and if successful then a permanent role.


Responsibilities of the role:


  • Provide and coordinate administrative support to the Plant Manager and Operational Departmental Heads, allowing them to focus on their core duties.
  • Kronos Power User to include providing group or 1-2-1 training on Kronos for new supervisors/managers and maintain ‘How To’ crib sheets for Kronos.
  • Assist in tasks such as time keeping, communications and statistical reporting.
  • Scribe/Minute taker for various meetings e.g. return to work, attendance.
  • Ensuring all urgent and/or confidential communications are received and distributed to relevant parties in a timely manner
  • Running and collating reports which may include reports to the Plant Manager and Departmental heads as required and identifying when trigger points have been reached.
  • To provide administrative support including when appropriate to all team members to support a range of department initiatives such as employee engagement and culture forum.
  • Organising and planning internal and external training events.
  • Produce internal and external training pack and certificates.
  • Coordinating travel arrangements for the department (including visa applications).
  • Assist in producing the department TV presentation communication.
  • Management system documentation admin and auditing.
  • Oversee and report on site timecards, absences and overtime have been approved on a monthly basis prior to payroll close.
  • Creating and maintaining profiles for all employees on the Assure ID Software and printing off Access Cards/Parking Permits
  • Creating access profiles on the Net2 Access Control software and backing up system regularly


Requirements:


  • Previous experience working in an office setting and performing clerical work
  • Computer literacy (including good command of Microsoft Excel, Word and Outlook)
  • Good understanding of Kronos
  • Advanced knowledge of productivity tools, including Microsoft Office
  • Strong communication skills and office communication tools such as Microsoft Outlook
  • Proven organizational skills and ability to work on own initiative on a regular basis
  • Effective communication skills and ability to communicate across different levels of the organization




Please note we cannot assist with sponsorship for any role. Candidates will need the right to work indefinitely within the UK.