Studio Coordinator

5 days ago

Aldershot, United Kingdom MaxAd Fixed Fee Recruitment Full time

Part Time - 20 Hours (Tues, Wed, Thurs)
 Ash, Surrey
 £14 p/h + Bonus + Benefits

Our client is a Surrey based an award-winning studio offering bespoke soft furnishings and design services for a huge variety of home and commercial space. In order to allow the creative team to keep up with growing demand, a highly organised and pro-active part time Studio Coordinator is required to take on this important administrative and organisational support role.


Working approximately 20 hours per week in close cooperation with the business owner and lead designer, the successful candidate will be based within a 30-45-minute commute from our client's purpose-built studio in Ash. Ideally, they will have a keen interest in interior design and/or the soft furnishings industry and an understanding of project lifecycles and management support. Our client is proud to provide a warm, supportive, team focussed environment in which honesty and integrity are valued.


Applicants should come to the role with some previous organisational experience to draw upon, however, our client is very happy to provide continuous training in order to help fill any blanks and ensure the successful applicant is ingratiated into the team as quickly as possible.


Above all else, a positive attitude of continuous development and an open, team focussed mindset are essential requirements.

Key Responsibilities

  • Management of client project boards including writing up sheets for each client, updating regularly with required information, adding notes where required.
  • Quote reviews, emailing clients for quote approval and updating Xero.
  • Monthly accounts receivable and accounts payable activity, plus reconciling on Xero.
  • Quarterly VAT organisation of receipts & invoices.
  • Sending receipts to clients post payment.
  • Management of fabric books, yearly price updates for existing books, adding current prices to new books as they arrive, updating price lists.
  • Studio housekeeping, including organising equipment & tools, organising stock, sorting out linings, interlinings and fabrics by size.
  • Ordering client fabrics, trimmings & supplies.
  • Receiving quality checking and processing fabrics/supplies.
  • Organising returns of any faulty fabrics/supplies.
  • Organising stationery including printer ink, files, paper, packaging for ordering.
  • Posting social media content/client newsletters.
  • Organising outsourced orders, including writing up job sheets with accurate details, photos and information.
  • Organising fittings, liaising with clients and booking in with fitters.
  • Organising client thank you gifts and inventory for quoting.


Skills & Experience

  • Previous experience in a similar support coordination and delivery role as part of a small team.
  • A diligent, engaging and friendly manner
  • Excellent communication skills, written and verbal
  • A keen interest in interior design, soft furnishings or the textile industry
  • Proficient user of MS Office suite
  • Any knowledge of Xero or any other cloud-based accountancy software would be an advantage
  • Able to work 3 days per week, ideally Tuesday, Wednesday and Thursday, in an onsite role


This is an exciting opportunity, perhaps for someone looking to return to the workplace on a part time basis after a career break, to join a well-established and friendly boutique designer. In return for your support, an attractive salary is on offer in addition to a strong benefits package and ongoing training. Apply now

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