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Document Controller

3 months ago

Trowse Newton, United Kingdom Serve Talent Full time
Role Overview:
This role focuses on supporting the Projects department by ensuring all Installation and Maintenance manuals and Manufacturing record documents are up-to-date and meet contractual obligations. Additionally, this role involves digitisnig manufacturing documentation and actively contributing to the creation of a paperless system. Compliance with Quality, Environmental, and Health and Safety Requirements as per the company Management Systems is essential.
Main Duties and Responsibilities:
Utilise and improve the electronic document control system for managing project documentation.
Maintain document management processes and systems, ensuring compliance with contract and corporate requirements.
Manage electronic filing, archiving systems, and technical library for easy issuance, storage, retrieval, and management of documents for internal and external customers.
Oversee the numbering, checking, validation, and verification of all documentation, ensuring correct numbering, revisions, status, format, title, and legibility.
Collaborate with various stakeholders to ensure timely and accurate documentation flow.
Maintain proper organization and storage of documents and information.
Control and collate project-specific certification and dossiers.
Digitise handwritten documents.
Provide comprehensive administrative support to the team.
Perform any other ad hoc projects or duties as assigned. Education / Qualification Requirements:
Essential:
GCSE Grade C or above in English & Maths (or equivalent). Desirable:
A level qualification in Engineering or a similar field to aid in understanding technical drawings and specifications related to our product. Experience and Knowledge Requirements:
Minimum 2 years of relevant experience in document control and record management within a bespoke engineering manufacturing environment, preferably in the Oil and Gas sector.
Good knowledge of document control and management processes, IEC standards, and ISO standards.
Strong communication skills at all business levels, with good written and verbal communication and interpersonal skills.
Mature, proactive, organised, and able to take initiative.
Systematic approach and able to work under pressure.
Meticulous with the ability to follow through tasks promptly.
Able to work independently and as part of a team.
Proficiency in MS Office applications (Excel, Word, PowerPoint) is a must, and knowledge of PDF creation/editing, Photoshop, and InDesign is an advantage.
Must be a UK National. Skills and Competency Requirements:
Essential:
Good communication skills at all levels of the business, with strong written and verbal communication and well-developed interpersonal skills.
Excellent organisational skills with the ability to multitask.
Effective time management skills and the ability to prioritize tasks efficiently. Desirable:
Self-confidence to appropriately challenge colleagues when necessary. If you have any questions, please reach out to Lewis Woollard or contact via telephone on (phone number removed)