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Facilities Manager
2 months ago
My client is searching for multiple Commercial Facilities Managers with significant Property Management expertise to manage a portfolio of multi-let commercial properties, including London and West End office buildings, high street retail, industrial, and mixed-use properties, both in London and nationwide. The role may involve occasional travel.
The successful candidates will have several years of experience managing commercial buildings and properties. They should have strong service charge skills and a solid understanding of health and safety regulations. They should also have strong client-facing abilities and be able to provide examples of how they have maintained positive relationships in the workplace.
Key responsibilities for this role include:
Facilitating the smooth management of the portfolio by working with the FM team.
Participating in meetings with contractors, clients, and tenants.
Collaborating with the letting team, legal team, and accounts department.
Managing on-site staff and Building Managers
Arranging the procurement of service contractors to perform necessary maintenance and contract duties.
Assisting in financial forecasting and annual maintenance expenditure.
Ensuring funding is available and closely monitoring monthly expenditure in partnership with the accounts team.
Assisting with ensuring that all invoices from contractors are received in a timely manner.
Approving invoices within given authority limits.
Experience in setting up new management instructions for multi-occupied service charge properties, including apportioning service charge liabilities, and reviewing and setting service charge budgets.
Working closely with tenants on all matters, such as landlord's common areas or specific parts of the tenant's accommodation.
Having past experience interpreting lease clauses, obligations, and liabilities.
A good understanding of property management accounts functions, including credit control, dealing with general tenant service charge queries and enquiries.
Ensuring compliance with the client's Health & Safety policy.
Assisting in special FM-related projects, such as repairs and refurbishments.
Implementing all Health & Safety procedures.
IOSH or NEBOSH qualification is required. Key competencies needed for this role include:
Significant experience in Property Management
Strong teamwork skills and ability to work with a facilities/property management team
Professional and articulate communication style
Ability to prioritise workload and be flexible in approach
Confidence, honesty, and trustworthiness
Willingness to travel occasionally outside of London
