Document Controller
3 weeks ago
Inductions:
Ensuring all inductions are complete, relevant documents are valid and the correct documents uploaded.
Ensuring all new workers have signed their company RAMs/Lift Plan
Sending induction links or accommodating people with instruction on QR codes
Answering induction related queries.
Ensuring all visitors complete visitors inductions
Documents:
Ensuring all subcontractors forms and certs are submitted for the commencing week or for plant arriving onsite (If not follow up)
Issue Plant stickers for new plant
Update plant tracker with relevant information
Update RAMS tracker with relevant information
Ensure all permits are signed Closed off.
Ensure all new subcontractors complete Safe Starts
Attendance Register Daily updated
Frequent maintenance of the attendance register, ensure all certs and cards valid
Site Resources Daily Updated and issued to site management and H&S manager
File all H&S weekly documents onto Procore
Update Whiteboards daily/information received Manpower, Permit Board and Daily/Weekly inspection Upload photos to Elliott Group on site diary
Procurement:
Raising material and plant requisitions.
Clearing missing tickets printing snippet of missing ticket information (signed by manager) preferable - request a copy of the docket from supplier.
Material and Plant GRNs
Arranging collection for off hire equipment/plant and manually off hiring on coins
Gather information for monthly stationery/office supply orders.
Following up with Procurement/supplier regarding outstanding requisitions or POs
Problem Invoice Workbench gather more information
Tracking plant report and communicating with site and procurement if changes have not been updated on tracker.
Site Administrator
Duties
Site Diary:
Update daily manpower information gathered from attendance register.
Capture all visitors.
Capture all deliveries.
Record of all internal plant arriving or leaving site
Record of all waste waste dockets
Record of new skips or skip exchanged
BCAR/Quality:
Ensuring all relevant company information captured on O&M tracker and Procore directory.
Quarterly Quality Audit Inspection Template provided (BCAR/Quality Manager) will request required information.
Upload apartments sign off and certs to Procore when requested by site management.
Finalized and received certs for apartments will be updated to Procore inspection along with photographs and apartment sign off sheets.
Requesting/Filing LEED Waste Reports Monthly
Update
Other Adhoc Duties
Drawing Register
Agency Labour timesheets (HO will be taking over this)
Printing and laminating of signage
Stone and waste register
Gathering relevant information for Project Review
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