PA to Electricity Distribution CFO

2 weeks ago

Warwick, United Kingdom National Grid Full time

We have an exciting and challenging opportunity for you to provide professional support within the Electricity Transmission (ED) finance team, National Grid.

Our Personal Assistants play a crucial role supporting our CFO's by; proactively managing diaries and emails, organising travel and accommodation, and understanding and prioritising key activities to assist in achieving deadlines. As PA you will also co-ordinate meetings, seminars, and conferences with both internal and external attendees and arrange key strategy meetings, including Direct Report and team meetings, compile agendas, book locations, attend and take minutes where required.

We are specifically seeking a highly organised, forward-thinking self-starter with excellent communication skills who can work in an ever-changing environment. You will have the ability to work on your own initiative and be confident but in a professional and discreet manner.

This role is based out of our Warwick office, and we'd hope to see you at least two days per week but you're welcome to be in the office more often if that would work best for you. We're happy to discuss any additional flexibility in working patterns or requirements that you feel could help to make this job work for you

What You'll Do
  • Working closely with the wider PA team to collectively coordinate diaries for group meetings and ensure smooth running of the team.
  • Arranging domestic and international flights, accommodation, ground transfers, trains, taxis, restaurants, visas, and other travel documents for the CFO as well as arranging meetings / dinners while the CFO is travelling.
  • Preparing for meetings, which includes gathering and printing all necessary documents and agendas as required.
  • Screening telephone calls, taking messages and responding to queries.
  • Coordinating meetings, conference calls, and interviews.
  • Supporting with organising onsite and offsite meetings, conferences and events including venue finding and managing, catering, IT/AV, flights, travel, transfers, and other related duties to ensure the events run smoothly and successfully.
  • Checking, filtering, forwarding, or replying to emails and correspondence addressed to the CFO.
  • Compiling and submitting expense reports for the CFO.
  • Processing invoices relating to the CFO and the CFO cost code.
  • Maintaining a forward planning "virtual file" with daily and weekly files, documents, pack and agendas for meetings.
  • Receive, prioritise, acknowledge, and answer incoming mail and routine enquiries.
  • Act as the first point of contact to support the resolution of queries and issues.
  • Respond to stakeholders. customers and internal queries relevant to the CFO to ensure immediate response to issues raised.
What You'll Have
  • Demonstrable experience of working as a PA for senior leaders and managers where there are competing demands on time.
  • Comfortable in building relationships and networks with a wide range of stakeholders.
  • Proven ability to handle confidential and sensitive information.
  • Experience in working with and handling communication/contact with senior leaders both internally and externally.
  • Demonstrates an ability to work in a clear, calm, and structured manner.
  • Highly organised, effective prioritisation and forward-thinking.
  • A strong working knowledge of Microsoft Applications: Word, Excel, and PowerPoint.
  • Ability to work productively within immediate and wider teams.
Don't meet every single requirement? Studies have shown that women and people of colour are less likely to apply for jobs unless they meet every single qualification. At National Grid, we are committed to building a diverse, inclusive, and authentic workplace for everyone. So, if you're excited about this role but your experience or qualifications don't match the job description exactly, we encourage you to apply anyway. You might just be the right person for our growing business in this role or another one.

What You'll Get

A Competitive Salary , plus:
  • Annual Bonus (based on personal and company performance) and annual salary review.
  • Competitive contributory pension scheme (we double-match your contribution to a max company contribution of 12%.
  • 26 days holiday (plus the opportunity to buy more each year).
  • Life Insurance at 10 x your basic salary.
  • Financial support to help cover the cost of professional membership subscriptions - relevant to your role.
  • Family care benefits including a back-up care service for when your usual care arrangements fall through (six paid days each year as standard with the option to purchase further days).
  • Access to apps which support health, fitness, and wellbeing.
  • Career development, ongoing training and support, career progression and plenty of opportunity to progress
Further Information

This is a hybrid working role from our Warwick office with circa 2 days in the office. The closing date for this vacancy is Midnight 12th June 24, with interviews due to take place w/c 17th June 24 onwards. We encourage candidates to submit their applications as early as possible and not to wait until the published closing date. National Grid's recruitment periods can and may vary. We reserve the right to remove this advert or close it to further applications at any point during the recruitment process.

About Us

Every day we deliver safe and secure energy to homes, communities, and businesses. We are there when people need us the most. We connect people to the energy they need for the lives they live. The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry. To be successful we must anticipate the needs of our customers, reducing the cost of energy delivery today and pioneering the flexible energy systems of tomorrow. This requires us to deliver on our promises and always look for new opportunities to grow, both ourselves and our business

Inclusion and Diversity is not just about race, ethnicity, gender, or sexual orientation. It is about our employees who wake up every day to serve our 20 million customers. At National Grid, we aim to create an environment where everyone is welcomed for who they are and where our differences are not only accepted but are celebrated. We understand the value that a diverse team can add to our organisation and that is why we model inclusive behaviour starting with senior leadership. National Grid utilises the insights of our employees that come from all different cultures, backgrounds, and beliefs to better serve our customers and communities who are in the fore front of everything we do.

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