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Executive Assistant

2 months ago

Greater London, United Kingdom Aquent Full time

Job Title: Executive Assistant

Client Location: London - hybrid

Starting: September / October 2024

Salary/Pay Rate: £35,6k pa pro rata (PAYE)

Hours: Full-time, 35-hour week

Duration: 9 months



Job Description:


The Role:

Our client is looking for an experienced Executive Assistant to provide comprehensive support to the Senior Director of International Finance, with occasional support for other Senior Directors across the organisation. This role is crucial in maintaining smooth operations and facilitating effective communication within the department.



Key Responsibilities:

  • Arrange corporate travel and meetings, including developing itineraries, agendas, booking transportation, arranging accommodations, and handling necessary visas.
  • Maintain the executive's appointment schedule by planning and scheduling meetings, conferences, video conferences, and travel arrangements.
  • Manage special projects and assignments by setting objectives, determining priorities, managing timelines, gaining cooperation, monitoring progress, and resolving issues as they arise.
  • Enhance operational efficiency by evaluating and redesigning processes, and implementing necessary improvements.
  • Produce documents and reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Greet and assist guests and customers in person or via telephone, while also handling inquiries and directing them appropriately.
  • Maintain confidentiality of sensitive information and ensure compliance with organisational policies.
  • Prepare reports by collecting and analysing information from various sources.
  • Organise and attend meetings, ensuring the manager is well-prepared with necessary materials and information.
  • Stay updated with industry trends and best practices by attending educational workshops, reviewing professional publications, and participating in professional societies.
  • Contribute to team efforts by accomplishing related tasks and supporting colleagues as needed.


Requirements:

  • Proven experience as an Executive Assistant or similar role, supporting senior executives.
  • Excellent organisational and time-management skills, with the ability to prioritise tasks and work under pressure.
  • Strong verbal and written communication skills, including proficiency in MS Office and related software.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Detail-oriented and proactive with problem-solving skills.



If this sounds like you, contact the Aquent team today


The next steps will be shared with shortlisted candidates. Thank you for taking the time to apply.



Client Description:

A multinational cloud-based software company specialising in a series of products designed to drive creative innovation across multimedia. Used by millions around the world for personal and professional use across all industries.



Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.