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General Administration and Health and Safety Officer

2 months ago

Chilton Oxfordshire, United Kingdom Manpower UK Ltd Full time
Manpower is currently recruiting for a General Administration and Health and Safety Officer to work on a temporary basis until the end of September in Harwell. The primary role of General administration function is to provide seamless administrative, general and clerical services to ensure a smooth day to day running of business operations. Key deliverables include, but not limited to, company visitations, data entry in business systems and preparations of various reports. The function also supports business with continuous improvements in productivity, reduced costs, improved quality of service and customer satisfaction. The successful candidate will be required to work 30 hours per week Monday - Thursday.
Provide administrative support to the Country Manager UK (e.g., communications, scheduling, filing, presentations).
Provide assistance to the Country Manager as required
Coordinate and schedule internal and external meetings, to include Quarterly business meeting (hotel, taxis, catering and restaurants)
Arrange travel and accommodation for Country Manager and other Senior Managers as required
Manage incoming and outgoing communications - to include diary management
Managing contracts and navigating issues with suppliers (Cleaning, building, Landlord, stationary)
Ensuring the client offices are well maintained and functional
Working with an external third party to maintain an overview of Health and Safety requirements for the site e.g.
Compliance with Health and Safety legislation
That a safe working environment is provided to staff and visitors
Coordinate and monitor first aid provision for the site
Provide regular Health and Safety status reports to Management. Advise Management of any significant Health and Safety risks
Advise management and employees in all matters concerning prevention of accidents, injury, hazards and the promotion of health and safety
Monitor overall safety performance in order to report to line and senior management
Assist in the identification of hazards, the assessments of risks and the implementation of risk control measures
Conduct health and safety audits, timely and where appropriate
Skills and Experience Required
Word, Excel and PowerPoint, Outlook, Adobe PDF
Excellent written and verbal communication skills
Balancing tasks of significant responsibility with those that are more menial
3 years' experience office administration or professional support position
Office management experience
Health and safety qualification (for example NEBOSH National General Certificate)
Experience in writing risk assessments, COSHH assessments, DSE assessments, policies and water hygiene