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Office Coordinator

2 months ago

York Place, United Kingdom Devonshire Appointments Full time
Our client, a high-performing Corporate Services team is looking for a Workplace Services Operator to join their Edinburgh office for a 6-month contract.
This is an exciting opportunity for someone with strong administrative skills and a passion for delivering exceptional service to our office and clients.
Main responsibilities:
* Maintain and update the records management database, ensuring compliance with procedures and policies, and providing a complete audit trail.
* Manage daily photocopying, printing, and binding tasks.
* Distribute post daily, scan incoming mail, and log all registered letters.
* Oversee local office equipment, including multi-functional devices (MFDs) and postal equipment, liaising with service engineers when necessary.
* Act as the first point of contact for any queries via phone, post, or email.
* Work closely with the Legal Support team to ensure timely document handling and communication.
* Provide administrative support to legal teams and fee earners, including filing, archiving, and stock control.
Required skills and competencies:
* Ability to work independently and as part of a team.
* Excellent customer service and communication skills.
* Strong attention to detail and problem-solving abilities.
* Proficient in Microsoft Office applications.
* Positive, professional, and solution-oriented attitude.
Initially, this role is offered on a 6-month contract, with the possibility to become permanent for the right candidate. This is a full-time office-based role in Edinburgh City Centre, please only apply if you are happy to be in the office 5 days per week.
Please note that due to the high volume of responses we receive, only successful applicants will be contacted.
Devonshire is an equal-opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status