Bid Coordinator

2 weeks ago

London Area, United Kingdom Bespoke Careers Full time

A globally recognised interior design studio, celebrated for creating luxury hospitality and residential spaces around the world, is seeking a Bid Coordinator to join its London headquarters. With over four decades of design excellence, this is an exciting opportunity to support the growth of a creative, fast-paced, and highly collaborative practice. The role is ideal for someone who enjoys working at the intersection of organisation, communication, and high-quality client delivery. Key Responsibilities Logging new leads, RFIs, RFPs, and PQQs into CRM systems and supporting the smooth flow of enquiries. Monitoring shared inboxes and ensuring prompt internal distribution of opportunities. Scheduling internal meetings, coordinating input from creative and project teams, and managing timelines for proposal submissions. Flagging unusual proposal terms and coordinating reviews with relevant stakeholders. Compiling proposal content, including company information, team bios, case studies, and project imagery. Formatting, proofing, and finalising high-quality submission documents using Microsoft Office and PowerPoint templates. Maintaining accurate records of all submissions and tracking their progress. Supporting the upkeep of portfolio materials, CVs, case studies, image libraries, and pitch presentations. Keeping CRM data up to date, managing contact lists, and generating pipeline or opportunity reports for business development meetings. Skills & Experience Strong organisational and time management skills. Excellent written and verbal communication. Proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Basic knowledge of Adobe InDesign and Acrobat is advantageous. Familiarity with Salesforce or other CRM systems is desirable but not essential. Ability to manage multiple priorities, work well under pressure, and maintain a high level of attention to detail. Benefits Opportunity to work within a globally respected luxury design studio. Exposure to high-profile international projects. Supportive, creative, and collaborative working culture. Professional development opportunities within business development and marketing. Competitive salary and holiday allowance. Central London location with excellent transport links.

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