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Events Intern

4 months ago

London, United Kingdom Oddity Events & Marketing Full time
Reporting to:nDay-to-day: Ashley Hainer, Senior Project CoordinatornGeneral: Lizzy Eaton, Director

Internship period:

June-September 2024, possibility to be made permanent upon completion of the internship.

Salary and hours:

£21,510 per annum, pro ratanFull-time, 37.5 hours per week. There will be the occasional early start and late evening, when events are taking place. Domestic travel may be required from time to time.

Location:

Flexible working, with three compulsory days in the Central London office (Zone 1 near Tottenham Court Road station). Please note you will be required to come to the office every day for your first two weeks while you settle into the role, and during event prep periods.

Application process:nEmail your CV and cover letter to your cover letter, tell us:nWhat about the role do you find most appealing?nWhat about our company makes you want to work here?nWhat has inspired you to begin a career in event management?nWhich traits and attributes do you think make a good event manager?

Application deadline:

Thursday 30th MaynCandidates will be shortlisted and interviews will take place on Tuesday 4th June, which will include a short assessment task. Candidates will be notified of the decision by Friday 7th June.nThe selected candidate must be available to start on Monday 17th June.

The CompanynOddity Events and Marketing is an independent, award-winning event management agency. We specialise in helping communications, public affairs, and advocacy teams deliver events with personality, in order to influence public policy and drive social change. Our clients include global charities and corporate businesses including Asthma + Lung UK, Cancer Research UK, B-Lab UK, Global Witness, Sanofi, Strava, and Visa.

Purpose of the RolenThis role is for an organised, proactive, and creative person, with strong communication and time management skills. They must have the ability to support the team across multiple concurrent projects with tight deadlines. They will be required to:nWork alongside the Oddity team to assist in the delivery of events for our clientsnAssist with creating and scheduling marketing content on our website and social medianSupport the Senior Events & Operations Manager with business operations tasks including diary management and office managementnCoordinate internal and external meetings with clients and suppliersnCoordinate team incentives including away days and social outings

General DutiesnAssist with day-to-day administration of events, including creating and distributing invitations, monitoring and responding to emails, reporting on attendee registrations, keeping meeting notes, and updating project plans with rolling actions.nAttend client meetings with the project teams, take notes, and follow up on all tasksnProvide ad-hoc support as required by the wider teamnSupport with developing new business proposals, including gathering quotes from venues and suppliersnSchedule and attend venue site visits, supplier demos, and industry events

Essential Skills, Knowledge & ExperiencenExcellent spoken and written EnglishnKnowledge and experience in using email applicationsnKnowledge and experience in using word processing and spreadsheet applicationsnHighly organised with good time management skillsnAttention to detail is essential within this rolenAbility to work with and without supervisionnProactive with finding solutions, problem solving and offering supportnComfortable working remotely but can communicate effectively about their progress on assignments, workload and prioritiesnFlexibility and willingness to go above and beyond

Further skills, not necessary but an advantage:nKnowledge and experience in using Google DrivenKnowledge and experience in using CanvanInterest in politics or social and contemporary issues

Oddity culturenThe Oddity values should be applied to your approach to work at all times. These are:

Honesty

Be transparent and honest every day. Ensure your team is kept up to date with the progress on your tasks and assignments, being clear about whether you can meet a deadline or if you need more time.

Don’t be afraid to ask questions and speak up when you need more support. We understand that you’ll be learning and mistakes sometimes happen

Personality

Always be your most authentic self.

Bring creative ideas to the table and talk about what inspires you every day.

Inclusivity

We do not tolerate discrimination of any form at Oddity. We strive for everything we do to be inclusive for people of all backgrounds, sexualties, ethnicities, religions and abilities.

Purpose

As a small agency, we have to be efficient and purposeful. We don’t believe in creating work for work’s sake. We try to ensure every task is an intentional element which fits into the project delivery. This helps us demonstrate value for money to our clients.

If you’re procrastinating or you’re stuck on an assignment, take a walk and then sound it out with the wider team. We’ll help you come up with the most efficient and effective solution or approach to complete the task.