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Term Time Administrator

4 months ago

Oxford, United Kingdom Manpower Full time
A leading independent school in Oxford are looking for a Term Time Administrator to join the administration / office team in the school. This role is 37.5 hours per week, term time - 34 weeks a year, plus 3 additional weeks in the school holidays.Job DescriptionThis position is to provide high-quality administrative support to the Senior Site and to the Head, supporting the efficient running of the school and promoting the ethos of the school in relations with parents, students, staff and the wider community.ReceptionProviding and maintaining a positive and welcoming first point of contact for prospective and current students and parents, promoting the distinctive friend, caring ethos of the school.Welcoming visitors to the school, ensuring they are well cared for, and the visitor areas are well keptCover the reception desk, including a wide range of duties associated with a busy school front desk, especially student-facing careDealing with personal, telephone and email enquiries; taking and passing on accurate messages, being quick and efficient in transferring calls to the relevant colleagues and generally ensuring an efficient and friendly mannerResponding to parent and guardian queries regarding our pupilsLiaising with teachers and other staff to provide pastoral support for studentsHelping students with other administrative matters such as arranging appointments and transport arrangementsAnswering queries from students and staff and passing on messages as necessaryUsing Outlook calendars to book rooms and review appointments and manage the bookings for events and visits; andDealing with incoming and outgoing post, deliveries, and couriers.Administrative Support for StaffProviding administrative support for staff, including document preparation; photocopying; printing; information collection, coordination and distribution and report creatingOversee staff and student common areas and meeting rooms, ensuring spaces are well kept and notice boards are up to dateEnsure that current student records are accurately maintained and updated using the school's management information system, working with the Academic coordinator to ensure subject and timetable information is correctProvide liaison with maintenance, catering, and IT staffSupport with the administration of taster days and assessments for new students; dispatch prospectuses and other literature to prospective familiesMonitor and record pupil attendance; follow up on absences and compile absences reports as required; Assist with the dispatch of student reports; andCreate and co-ordinate communications, in liaison with teaching staff, to be sent to parents and guardiansCreate tables and reports, mailing lists and other information using the student database.This position is term time only, 34 weeks + 3 weeks in the holidays, 37 weeks per year, salary offered is £25,000, pro rata to £17,788Free lunch in term time, pension, cycle to school scheme, eye care vouchers, access to health and wellbeing and discount to local sports and leisure clubs and discounted fees to children of staff attending the school.

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