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Legal Secretary Real Estate

4 months ago

Glasgow, United Kingdom Time Recruitment Full time
Law firm seeking an experienced Secretary to join their Real Estate Team based in either their Glasgow or Edinburgh office.
* If Glasgow based Reception duties will also be require - Dealing with incoming telephone calls and enquiries and welcoming clients etc.
* Typing of correspondence and documents (including dealing with digital dictation and manuscript amendments)
* Running legal comparisons
* Drafting and where appropriate sending letters, faxes and emails
* Scanning, photocopying and engrossment of documents
* Handling confidential information
* Partner diary management and meeting bookings
* Partner travel bookings
* Dealing with clients in person and on the telephone
* Preparing Land Register of Scotland forms, LBTT returns and other administrative documents for Real Estate fee earners
* Delivery and collection of documents
* Preparation of forms and administration of title deeds and wallets
* Managing month and year end billing for allocated fee earners preparation of draft fee notes and dealing with finalised fee notes (including issue to clients as required)
* Completing cash entry forms
* Preparation of forms for new clients/matters
* Client verification procedures
* Creation of new matters in iManage filing of documents in Worksite document management system
* Microsoft Office and digital dictation systems experience essential
* 12/18 months experience in a Legal Secretary role essential
* High attention to detail and good communication skills
* Strong typing skills
* Time management and organisational skills essential
* Office-based – Edinburgh or Glasgow
* Hours 9 – 5.30pm