Document Controller

2 weeks ago

Ealing, United Kingdom Vistry Group PLC Full time
Document Controller - Ealing, England In a Nutshell…

We have a fantastic opportunity for a Document Controller to join our team within Vistry West London. As our Document Controller you will work within the Design/Technical, Build and Compliance team to provide a consistent and timely service to the development teams by ensuring that project information/drawings/documentation is managed, communicated, filed and retrievable in accordance with the businesses Electronic Document Management System (EDMS) The role is expected to evolve and develop to reflect the operational need and requirements of the London Developments team.

We are pleased to say, this role could accommodate agile working arrangements in accordance with Vistry’s Agile Working Policy and subject to business need.

Let’s cut to the chase, what’s in it for you…
  • Competitive basic salary and annual bonus
  • Salary sacrifice car scheme available to all employees
  • Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
  • 2 Volunteering days per annum
  • Private medical insurance, with employee paid cover
  • Enhanced maternity, paternity and adoption leave 
  • Competitive pension scheme through salary sacrifice
  • Life assurance at 4 x your annual salary
  • Share save and share incentive schemes
  • Employee rewards portal with many more benefits…
In return, what we would like from you…
  • Behave in line with our company values – Integrity, Caring and Quality
  • IT literate – Office 365
  • Experience of using Viewpoint 4Projects
  • Knowledge and understanding of the Document Control process at operational level is vital.
  • Minimum of two years' experience of carrying out a similar role
  • Excellent communication and interpersonal skills with the ability to effectively liaise and co-ordinate activities between departments.
  • Great attention to detail
  • Prioritise workload when managing multiple contracts / tasks.
  • To have a positive and flexible approach to work, integrate with the existing team and provide support and guidance to others when required.

Desirable –

  • Knowledge of other DC systems
  • HNC in Computer Science, Business Administration or similar
  • Ability to understand and interpret construction drawings and documents
More about the Document Controller role…
  • To attend internal project start UP Meetings to ensure a smooth transition from project inception to construction phase.
  • To be responsible for the management of documents for multiple projects, ensuring Teams Channels and Project Folders are created for projects, and documents are uploaded in an accurate and timely manner.
  • Work with procedures, guidance and forms contained within the corporate Business Management System (BMS).
  • Maintain knowledge and understanding of the DC process at operational level.
  • Maintain knowledge and experience of Viewpoint 4Projects at an operational level.
  • Ensure documentation follows approvals process.
  • Carry out quality assurance checks on all information uploaded.
  • Ensure all documents are up to date and completed correctly prior to internal or external audits.
  • Ensure external documentation is identified and distributed as agreed.
  • Ensure all drawings / documentation are controlled and maintained in a methodical manner.
  • Manage user accounts, permissions and provide systems training.
  • Support internal and external users regarding system issues.
  • Print / organise print service for drawings when required.
  • Liaise with production team regarding handover information / documentation.
  • Complete monthly reports as required.
Finally, let’s tell you a bit more about us…

We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. 

Join us in making Vistry.  

#LI-HA1

Job Type: Full time, PermanentDepartment: TechnicalLocation Detail: Ealing, London

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