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Management Support and Office Manager

4 months ago

Marlow, United Kingdom Trinity Resource Solutions Full time
As Management Support and Office Manager you will be responsible for managing the office management tasks along with travel and event management support to all employees.

Main Responsibilities:nArranging all travel requirements for the employees, including flights, hotels, trains, taxis etc within the budget guidelinesnSet up of employee accounts/hotel cards to support work related overnight staysnOrganising & coordinating sales meetings, conferences & customer events, as well as attending meetings where requirednManaging inbound and outbound courier of items to support activitiesnAdministrative support to teams, including but not limited to managing post, maintaining reports, sending correspondence, arranging presentations set up at the sales meeting etc.nManaging booking/ calendar of the UK office meeting rooms and organizing room set up including equipment, refreshments, working lunches etc.nSupporting Line Managers in maintaining and updating the required team charts by mapping sales territories by region.nMaintaining and ordering of kitchen suppliesnEnsuring maintenance of office facilities by employees and managing communications as requirednMaintaining and ordering of stationery items including business cardsnFacilitating HR and Line managers in arranging delivery of IT equipment, office desk set ups and ordering of H&S related work equipment for new recruits and current membersnMain point of contact for day-to-day office related responsibilities, including attending visitors and receiving buzzer queriesnInitiative in organising social day/office engagement events like summer events, Christmas parties etc.nArranging vouchers, flowers, and gifts for employees for various occasionsnOther ad-hoc duties as required from time to time to support the teams.nBe the First Aider and Fire Marshall representative.Training will be provided by the Company.

Skills Required:nPrevious experience working in a similar role/environmentnStrong organisation and time management skillsnStrong analytical skills with attention to detailnGood understanding of business processes and systemsnGood knowledge of Microsoft programs (Word, Excel, Outlook, PowerPoint and Outlook)nFluent in English with strong written and verbal communication skillsnAble to work as part of a fast moving and growing teamnStrong interpersonal skills to liaise with other people at different levels within the businessnSelf-motivated and able to recognize new business opportunitiesnAbility to work independently without direct supervision